Mitrefinch TMS Software Platform delivers Integrated Employee Time & Attendance Tracking, Absence Management, Scheduling, Biometric Time Clock, Mobile Workforce, Employee Self Service Portal & HR Solutions, Advanced Real-Time Report Systems that provide the most effective view of your employees to help maximize workforce productivity, control labor costs, accurately manage and pay employees and secure your corporation.

  • Designed for 100 – 10 000+ employees
  • Available as Cloud based, On Premises or Hybrid platform.
  • Multiple Online and Offline Clock-In/Clock Out options to track employee time
  • Fingerprint Biometric Scanners designed and built in-house
  • Built-in Modules and custom configurations
  • Works in Any Industry Sector
  • US based support
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workforce management software

A Comprehensive List of Workforce Management Features

Latest Versions

  • Customizable Dashboards
  • Access on Smart Devices
  • TMS for Mobile with full ESS support
  • TMS for outlook with full ESS support
  • Embed external resources
  • Embed widgets externally
  • Widget Builder
  • Embedded Real Time Reports
  • Unlimited Language Packs
  • Business Intelligence Integration
  • Advanced Messaging Funtionality
  • Star rating for terminal enrolment
    Each user enrolment is given a raw score to represent the quality of the biometric template produced. This raw score is compared against specified quality threshold levels to produce a star rating (zero to five stars).
  • Mitrefinch Cloud Kiosk
    Cloud Kiosk allows Employees to make clockings using attached USB devices and supports fingerprint and proximity reader clockings.
  • Scheduling
    Scheduling allows you to put together a complex project with minimal fuss, getting the right people with the right skills in the right place at the right time and, importantly, at the right cost.
  • Mobile (HTML5)
    TMS for Mobile is a satellite TMS application that runs on a wide range of platforms and devices including Android, Blackberry, iOS, Windows Phone 7 and Outlook.
  • Return to work
    Return to Work functionality allows actions to be triggered when an employee clocks for the first time after a period of absence, typically sick leave. Typical actions triggered would be automatic emails to managers, automatic diary reminders and the creation of employee RTW records for recording details of RTW interviews.
  • Outlook Add-in
    The Outlook Widget is an Add-in for Microsoft Outlook, which allows you to seamlessly interact with certain TMS features whilst using Outlook, including booking an absence, clocking in/out and viewing the Onsite list.
  • Depersonalizing data for MFINFO
    Ability to hide sensitive information when sending across a snap shot of your system setup to our Support Desk.
  • PC Terminal.Net
    PC-Terminal is a software module which allows employees to clock in/out and record time allocation and can operate in conjunction with either a fingerprint or proximity desktop reader.
  • Timesheets
    Timesheets allow employees and supervisors to enter their hours for a period of time easily, by clicking on a grid and dragging out an appropriate hours band.
  • Recruitment
    Applicant Tracking (aka Recruitment) helps you to record and monitor the job application process within your company. Using this program, you can record vacancies as they arise and then track the process by which they are filled.
  • Document management
    Ability to store documents relating to individual employees against each of their employee panels. Useful for storing scanned contracts, sick certificates, training certificates etc.
  • Diary synchronization
    Alows all diary entries in TMS to be replicated in the Tasks section of the manager's Microsoft Outlook account. The manager can then deal with tasks in a manner which may be more familiar.
  • Escalation of anomalies/requests
    In the event of a supervisor being unable to check work record requests and anomalies for an employee, it is possible to 'escalate' these outstanding requests to another available manager or supervisor. This means that unchecked requests and anomalies are dealt with and don't build up unnecessarily over time.
  • Leave slots
    The ability to restrict the number of employees that can be absent on any given day. Managers can define different leave-slot values for different dates during the year. Employees can be grouped together for the purposes of the leave-slot rules (department, cost-code, store etc.).
  • Reports embedded in letters
    You can insert field names and calculations so that the letter displays specific information taken from your employee database; like a word processor, you can format the letter to your requirements (using character and paragraph formatting etc.) and can preview exactly how the letter will be printed.
  • Group approvals
    Group Approvals give managers the ability to confirm details of staff payments for the previous week, and then lock the work records to prevent other users from editing them. At the same time, they can allow specified users access to the work records. All this gives managers a level of control over the hours to be paid.
  • Individual budget planning
    Ability to budget on an employee level, rather than group level, helping you have better control over your work planner.
  • Unique profiles views
    Control what information your managers can see with the ability to hide any unnecessary or sensitive employee data, or remove access to certain panels or features.
  • Visitor management touch screen
    Allows employees to book in and manage their own visitors, setting their relevant badge type, access group, arrival date, expiry date, contact name and many other details, all of which can be pre-set. It allows visitors to check their details are correct and obtain their visitor badges automatically through a touch screen located at the point of arrival.
  • Group rules warnings
  • Poller and Processor as a service
    The Poller and Processor are a vital part of the TMS package. They collect and store information from terminals whilst also providing status information to the clocks, and then process the information which has been collected. The ability to run them as services means that they automatically start up when a PC is booted up, without anyone having to log in. This also means that the software is now completely automated: it can start, stop and pause itself as necessary with no user interaction required.
  • Individual rules
    Individual rules are useful if you have a particular subset of employees that require special monitoring; for example an individual rule may be set up for workers under the age of sixteen which is broken if they work past a certain time. The rule will then display as broken if such an employee is selected to work past that time, and the situation can then be resolved.
  • Create pools of available employees
    Any employee can be added to any number of pools; departmental or site managers are then able to select employees from pools to cover staff shortages, periods of high demand, or any other circumstance.
  • Clock against tasks or projects
    This has been created to enable you to track employee and organizational productivity in real time, with detailed, relevant and accurate management information available at a glance. This can be used to cost time against departments, projects, cost centers or any other areas which can then be reported on and used for payroll purposes.
  • Weekly hours budget
    The future work planner can show a weekly hours budget for employees, both as individuals and in groups. This is designed so that employees who have no fixed roster but who are required by contract to work a certain number of hours per week can be catered for more easily.
  • Multisite operation
    Views can help prevent inaccurate data being entered on your system. They are useful on both a large and a small scale. In a large multi-site company, views can eliminate options that are irrelevant to users on a particular site. On a smaller scale, you can restrict options for an individual employee or group of employees.
  • HR.NET self-service (wit HR license)
    Enables the employee to access and modify selected areas of the system, upload documents (training certs, sick certs etc), update HR information such as address, email, next of kin etc. and more.
  • Performance management module
    Allows you to track the productivity of your organization and employees.
  • Smart device compatibility
  • Customization filters
    Enables you to add new filters for employee and group use, making it easier to find the employees you are looking for.
  • Web services integrated with Intranet
  • Absence authorization for requests
    Employees can request an absence, which will then need to be approved by their manager.
  • Repeated absence booking support
    Enables you to plan a repeated absence for an employee or group. For example, booking a parental day for one day every week for the next year can be done in seconds, rather than booking individual days.
  • Support for terminal services
  • Hard-coded reports
    The system comes with hard coded reports on area such as the Work Planner, Working Time Directive, Bradford Factor and many more.
  • Real time summary screen
    The Summary list contains three tables, showing the employees who are absent, the employees who are present as scheduled, and the employees who are present unexpectedly, all in real time.
  • Group absence profile
    Enables you to view all absences, past and future, over the course of a year. This makes it easy to identify when extra staff may be needed to cover employees who have planned an absence.
  • One click transfer of data
  • Support for NT authentication
    Enables you to login using your Windows user account credentials, bypassing the WinTMS / Silverlight login screens.
  • Point in time views and reporting
    When updating employee information, the system will record what you have changed and will allow you at any time to see what history an employee field may have had.
  • Error trapping and reporting
    Enables you to capture any errors and send them to the Support Desk for investigation.
  • Graph support for reports
    You can make the data in your reports more immediately understandable by plotting it as a graph. This can be done quickly and very easily.
  • Customizable toolbar and desktop
    Enables each user to modify their toolbar and screen setup.
  • T&A.Net employee self-service
    Employees can use the system to record clockings, request absences and shift changes, amend their work records, check and amend their personal details, hours worked, holidays booked and so on, all through a web interface.
  • Temporary badge support
    If an employee forgets his or her badge one morning, it would be time-consuming and expensive to produce a new badge just for one day. The temporary badge facility makes it possible to keep a small stock of spare badges which can be temporarily assigned to employees.
  • Visitor badge support
    Visitor badges are similar to temporary badges, but temporary badges can only be issued to people who are already on the system. Visitor badges allow you to control the access of non-employees who are on the site for any reason, and who need a badge for security or access purposes.
  • Report writer with intuitive Wizard
    While our engineers will build any reports you require, you will also have access to a Report Wizard where you can easily generate reports based on employee information or work record information.
  • Options for controlling multiple readers
  • Email and PDF support for reports
    Ability to directly send a report by email or export to PDF format.

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Employee Management Software Definition and Types

What is workforce management software? What to look for when buying workforce management technology? How to choose the supplier? What are the Types of workforce management software? Let’s find out.

The Benefits

Workforce management software can greatly decrease the workload of a business owner by automating a lot of time consuming tasks.

  • The software tracks multiple aspects of a business at the same time and is widely considered a vital tool for managing businesses nowadays.
  • The workforce management software can be used for multiple simultaneous tasks, such as work flow management, by assigning tasks to employees and automatically monitoring the progress.
  • The internal communication system can decrease the communication gap between employee and managers and ultimately increase time and work efficiency.
  • It can also keep track of the progress of outsourced work. With more and more business being outsourced to decrease on costs in the US, this particular aspect of the workforce management software is particularly applauded.
  • The software also has the capacity to monitor how the business’ resources are being used. If there is an inconsistency or inefficiency, it shows up instantaneously and in doing so, enables the management to take decisive measures to resolve whatever the situation.

A further cost saver is the abolition of necessity in maintaining documentation. Every aspect of the business’s progress is transferred and stored on the system and is easily accessed whenever necessary.

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