As a business owner, you are always looking for ways to improve your internal processes. Smart owners know that it’s not all about their sales team. True growth happens for businesses that are run by those who think about the big picture. While sales are important, they know that creating efficient systems that allow HR and other internal teams to run effectively is of equal importance.
Time and attendance is one area that is often ignored by businesses that are too focused on external growth. An outdated system that is difficult to use and lacks flexible options can have a negative impact on both future opportunities for growth and a company’s current bottom line. Fortunately, there are plenty of options for the owner who is ready for an upgrade. Most of the best choices are cloud-based and utilize cutting-edge technology to provide flexible and user-friendly solutions.
Benefits of Cloud-Based Time and Attendance Software
New technology has allowed for solutions that are light years more advanced than traditional time clock methods of attendance tracking. Many of these are cloud-based, which means they are remotely backed up and easily accessible by your team. Cloud-based solutions have many benefits for both owners and employees. Ease of use and security are just a few examples of why this type of software can be the answer to your problems. Here are the five top benefits of this type of solution.
It Enables Flexibility
Millennials make up a large percentage of our workforce. This younger generation is used to working when and where they want, and traditional clock-in and clock-out methods don’t normally fit in with their worldview. Cloud-based attendance technology can be accessed from an employee’s smart device. This allows them to keep track of their schedules no matter where they work from. This allows for remote working situations that appeal to many millennials. It also facilitates growth that can come from multiple locations, satellite offices, or flex workers. When you’re able to streamline scheduling and communication through one user-friendly platform, a world of new possibilities opens up.
It Integrates with Payroll
Does your HR team still struggle with poring through clock-in records or attendance spreadsheets when it’s time to process payroll? This draining task can take up valuable time and resources. When you implement a cloud-based attendance system, it works seamlessly with your payroll processing. Your HR team can set parameters to track paid holidays and differentiate between salaried and hourly workers. It can also automatically approve or deny employee requests based on preset rules.
This not only saves your HR team time and frustration, but it also reduces payroll mistakes and oversights. Employees no longer have to critically assess their paychecks to make sure they are accurate. HR staff can also stop worrying that they will have to handle complaints and adjustments on payday.
It Helps Your Team Communicate
How do your employees currently communicate with HR when they need to change their schedules? Most likely, the communication is a jumble of texts, emails, phone calls, and in-person requests. This can cause confusion and mistakes and can also lead to employee withdrawal.
It Increases Employee Engagement
When employees have trouble communicating about their schedules or feel that they are often getting incorrect paychecks, they can get frustrated. This frustration, if not addressed, can easily lead to withdrawal. To keep your employees engaged with their jobs and their managers, you need to provide them a user-friendly and reliable schedule management solution. Cloud-based systems increase engagement by allowing employees to focus on their jobs instead of wasting time and energy worrying about their paychecks or schedules.
It Saves Time and Money
How much extra are you paying HR team members who spend hours of unnecessary time trying to develop shift schedules or processing payroll? Are payroll mistakes costing you extra money? Are you losing valuable team members because they don’t get the flexible options they need? Are employees ‘cheating the system’ by engaging in buddy-punching or reporting more hours than they actually worked? All of these issues and much more can be addressed by a simple software solution. Cloud-based time and attendance software save you both time and money both in the long and short term.
The best business owners are the ones who always have an eye on both internal and external processes. They focus on how to facilitate growth and add to the bottom line. Using HR software that helps improve communication and integrates with payroll is a smart choice for forward-thinking owners and managers. By increasing flexible work options and bolstering employee engagement, these software programs can be of benefit for both business owners and their employees.