An advanced time attendance clock system offers numerous benefits for businesses. They help reduce payroll errors, increase efficiency, among other advantages. While these are great reasons for a business to consider using time tracking software, a time attendance clock system also benefits the employees.
#1 – Enforcement of Attendance Policy
The majority of your employees are likely to follow your attendance policy. They arrive on time, leave on time, and take the proper amount of time for their breaks and lunches. When a small group of employees end up abusing these attendance rules, the morale of the rest of your staff can suffer.
A time attendance clock system helps you enforce your attendance policy. With accurate time tracking, you can view data in real-time and have a log of every minute worked by your employees. This encourages employees to follow all of your attendance policies. By increasing the fairness of these policies, everyone wins.
#2 – Accurate and Timely Paychecks
Preventing human error is one of the greatest advantages of using a time attendance system for your business. Having to manually input payroll data into a system can easily result in errors. This could cause employees to receive inaccurate pay or not receive their full benefits. Ensuring the compliance of payroll practices prevents these errors.
Your employees will enjoy receiving their paychecks on time. They will not have to worry about incorrect pay or not receiving their entitlements. Your staff gets to be properly compensated for their time. Once an employee logs on or off using the time clock, data can be exported to a payroll system, eliminating the opportunity for mistakes. This simple step can improve employee morale.
#3 – Improved Solutions for Making Schedule Requests
Depending on the system you choose, you can grant your employees the ability to make schedule requests electronically. By logging into the time attendance software, employees can make shift requests, such as shift swaps, time off, changes in availability, and vacation requests.
These requests can be sent via email notifications to managers or supervisors for approval. This simplifies the request process, which your employees and managers will enjoy.
Your employees can even make inquiries as to their available time off or scheduled hours. These inquiries would normally need to go through HR, which can take several minutes per employee inquiry.
By giving your employees the ability to make these inquiries through the time attendance system, your HR department will have more time available for focusing on real human resources projects. They can spend more time coming up with solutions for improving employee happiness and morale.
#4 – Simplified Clocking In and Clocking Out
Your employees do not want to spend valuable minutes, clocking in and out throughout the day. Depending on your existing time clock system, your employees may spend a little over 10 minutes per shift clocking in or clocking out. While this may seem small, by the end of the work week an entire hour could have been lost.
You can choose from various time clock solutions, including biometric or proximity terminals. PC and mobile based applications are also available. Some offices rely on landline clocking. These options simplify the process of clocking in or out. Your employees will not have to wait in line to punch in for their shift or lose valuable time dealing with attendance issues.
#5 – Improved Employee Job Satisfaction
All of these benefits add up to improved employee job satisfaction. Your employees will benefit as much as you from the implementation of a time attendance clock system. These systems help you enforce your attendance policies, which increases accountability and fairness. Your employees will also enjoy accurate paychecks and benefits, improve scheduling options, and a simplified solution for clocking in or out.
What is a Workforce Management System?
A complete workforce management system that includes a time attendance clock, scheduling software and other HR solutions can help you enjoy the benefits described. You can tailor this system to suit your specific business needs.
Choose the time attendance clock system that fits your workplace environment. Offices may enjoy the use of web-based clocking or landline clocking. In industrial settings, a proximity terminal with keypad entry or swipe cards may be more suitable. There is a solution available for any setting. Combine your time tracking solution with rostering software for additional benefits.
Overall, you will find that a workforce management system will help to improve productivity and the efficiency of your daily business operations.
Along with the improvements that a time attendance clock system brings to a business, there are many advantages for employees. With time tracking software and payroll integration, you can increase employee morale and job satisfaction.
If you want to take advantage of a modern time clock system, you should consider implementing a complete workforce management system.
