Absenteeism can be a serious problem for any business. No matter what actions you take, getting 100 percent perfect attendance from your workers aren’t going to be possible. However, you can reduce absenteeism to a minimum if you follow some basic tips:
Establish a Clear Policy
While a clear policy won’t stop absenteeism from happening, it can help you deal with the issue in an efficient way. It also shows to your employees that your company is serious about compliance with its attendance policies and sets out the consequences for unauthorized absences.
Let Everyone Know of Your Attendance Policies and Guidelines
This eliminates the “nobody told me anything” excuse. Your attendance policies should be communicated to employees at hiring, as well as included in employee guidebooks. They should also be posted in an area where employees can easily refer to them, such as on your intranet.
Ensure that Rules and Policies are Enforced Uniformly
Your attendance policies should be the same for all employees across your business. Otherwise you will lead employees to think: “If so-and-so can cut work without consequence, why can’t I?”
Talk to Absent Employees When They Return
This shows that you care about reducing absenteeism. It will also give the opportunity for an employee that was absent to explain themselves so that you can assess whether their reasons were actually genuine.
Address Issues That Cause Absenteeism
By talking to employees who were absent, you can get a lot of useful information about recurring issues that cause absenteeism in your company. Is it high levels of stress, long working hours, poor scheduling, or employees that seem unengaged within your business? Or are the reasons things that aren’t related to the way your business operates, such as employees with personal problems, or health issues. Finding out if absenteeism is caused by factors that you can control can be a good step to take into tackling the problem.
Reward Perfect Attendance
One of the ways to encourage employees to come to work when they should is setting up a rewards program that gives incentives, such as bonuses or paid time off, to workers that have a good attendance record.
Have Flexible Scheduling Policies in Place
Having your employees choose the hours that they want to work, or establishing a system with which they can bid on shifts can help increase compliance with work hours and reduce absences. A well balanced scheduling system is key to any functioning business.
Post Schedules Well in Advance
Remember that no matter how dedicated they are to their job, employees will also have a life outside of the workplace. Letting them know of their scheduled hours well in advance can help reduce attendance problems.
Allow Workers to Trade Shifts
Letting workers trade shifts, or having one employee take another one’s hours may prevent unauthorized absences if one worker has an unexpected event come up that causes them to miss work.
Use Absence Management Software
At Mitrefinch, we offer software solutions to businesses in all industries that allow them to track employee attendance, as well as deal with planned or unplanned absences. Having a dedicated software solution in place will let you see just how much time you are losing to absenteeism and implement changes to address the issue before it gets out of hand.