Today, businesses operate in a remarkable period of technological integration and change. Personal lives are accustomed to a level of ease and access in getting the information they need. The same trend is shaping expectations in applications and communications for the business community.
This results in time management strategies and solutions for the modern workforce. Technology tools that help to create workforces are:
- Easy to use
Accept that your business must adapt to modern technologies. Next, understand that implementing solutions the right way leads to a fundamental shift in how you manage employees.
Solutions should include considerations for basic operational functions such as scheduling, payroll and time off requests. Integrating time management strategies with technology distinguishes your business as best in its class from average organizations.
Bring Time Management Strategies Up-to-Date
Outdated systems for time and attendance are error-laden methods that will cost your business tremendously, while exposing you to compliance risks. Organizations that continue to embrace old solutions are betting against their progress toward a 21st century workforce.
If you want to participate, you need automated management processes. You will be able to increase visibility in the market. Controlling labor costs and mitigating compliance risks will position your business for greater success.
Not integrating systems makes it nearly impossible to collect trusted data for financial reporting. Managers will make decisions based on inaccurate and incomplete data. You will have a harder time responding to changing business conditions quickly.
Important Features of Time Management Solutions for Your Business
Time and attendance software is very helpful for optimizing and tracking employee hours spent on daily work tasks. This software solution to aid with time management is available for small, medium and large organizations.
Diversity of tools help to minimize waste while they also maximize cash flow. Other important features to consider for time management applications include:
- Tracking employee time and attendance hours
- Making sure proper wages are paid for employee time
- Compliance with government regulations
- Pairing mobility with your workforce
- Automating the payroll process with outside vendors
Saving time with an automated system allows managers to easily access data to make information-driven decisions about the workforce. Whether analyzing productivity, scheduling shifts, managing time off requests, or watching patterns of absences, your business will recognize immediate benefits.
Here’s a closer look at five ways you can effectively apply technology tools. Doing this will help in developing time management strategies for your business.
Manage Efficiency with a Time and Attendance System
Managing an efficient workforce is one core benefit of using an automated time & attendance system. This solution gives managers the ability to make workload projections and match employee schedules accordingly.
Closely aligning these two key business operations increases efficiency. Your business can also meet production goals and manage labor costs. By reviewing data over a period of time, your managers can identify opportunities for efficiency and avert problems that may derail productivity.
A good system helps to manage time spent on every aspect of employees’ work hours. Instead of spending hours deciphering spreadsheets and time cards manager simply click buttons to direct data in the right place.
Improve Employee Satisfaction by Managing Absences
Just as tracking work hours are important, managers also need a system for tracking time off requests. Otherwise, your workforce will not be satisfied and your business will not have adequate staff levels.
When your employees display satisfaction that their employer respects their need for time away from work, you have fewer turnovers. Productivity levels also increase when you are flexible enough to accommodate your employees’ request to take some time off.
Managers are less encumbered to give employees a quick answer since they can quickly review and approve the requests. If there is cause for concern, the automated system highlights issues that need to be addressed.
Make Scheduling Easy
Easier scheduling helps by giving you a clear understanding of employees’ needs when making decisions. Generally, your managers can reduce or eliminate long shifts and make other adjustments as necessary. Multiple shifts, overtime, overlaps in schedules and absences are painless.
Additionally, you have the added assurance that your business is compliant with all local and federal regulations. Overtime and other constraints are closely monitored. All information is easily accessed to create complex schedules in a fraction of the time it takes to complete the same scheduling tasks manually.
Align Mobile Workforce with Work Environment
Aligning your workforce and time management strategies with technology and the needs of employees, expect to see attractive ROI and productivity gains. You may also experience noticeable increases in how you attract and retain talent.
One way to guarantee these increases is to expand your workforce with mobile work environment options.Time management solutions for mobile workforces not only offers flexibility for your employees, but these tools also ensure you remain on par with competitors.
Employees can use smartphones to clock in and out, check their leave balances and make requests for time off. Instead of spending time to bring a written request to the office, employees can log into the system from anywhere in the world.
Better HR Functionality
HR professionals also need tools that help them effectively manage their time. Execution of daily tasks and future needs become essential to master in supporting an organization. Good time management skills keeps you in control and nimble enough to respond to unplanned events.
When your business has industry-specific scheduling requirements, such as union staff, you need to stay ahead. HR functionality of today go far beyond past expectations of giving new employees the company handbook. The strategic function of HR involves a bigger hands-on approach.
This means using a system that begins from the recruiting process through onboarding and daily activities around having a productive workforce. This means supporting:
- Job inventory
- Pay and contracts
- Performance reviews
Strategies for time management within HR should also ensure compliance and reporting remain within legal guidelines.
If you are looking for ways to maximize time regarding the productivity of your workforce, look no further than a full-service solution. Automating old methods will help prevent major problems.