Managing monetary resources is part of every good business manager’s resume, but when it comes to your employees as a resource, an HR professional’s resource management skills are just as important. The biggest resource, of course, is time. When time is managed correctly, immediate increases in efficiency and productivity are seen across the boards.
Time Management and the Modern Business
Over the past few decades, we’ve seen technology play an increasing role in the resource management game including business performance. From automated systems to software programs that make it easy to track and assess time management, a business that chooses to neglect the wide array of helpful resource management programs out there chooses so at their own peril.
These programs come in many forms, offering tons of helpful tools, information packets, training sessions, etc. The data that you need to manage your employee’s time—and in effect, yours as well—is out there, you only need to choose to use it.
Three Aspects of Resource & Time Management Software that You Should Look At
As such, here’s a look at just three of the many helpful aspects time and resource management software bring:
• Planning and Time Efficiency. If you’ve ever watched a surgeon operate, you’ll note that while he or she is scrubbing up, the O.R. nurses are meticulously setting up the surgeon’s tools. The scalpel, thread, needle, forceps – whatever the procedure calls for, the tools are laid out on a sterilized table, all in the order that the surgeon will need them, so the nurse can quickly hand them in as they are called for. After all, a split-second makes all the difference in an operation where lives are on the line.
While the stakes aren’t quite so high as dying in business, nevertheless, planning and efficiency go a long way when it comes to productivity. If your employees aren’t using their time wisely during the planning stages of a project, they will likely either move forward unprepared or use the next phase of the project to catch up on planning (thus moving the deadline further and further back).
But with attendance tracking and time automated time systems, you allot specific hours of a project to planning, with each member of the team clocking in and out as phases of the project are completed. This helps you monitor and adjust as needed, also allowing you to correct or remove ineffective employees in real time.
• Employee Monitoring. This brings up another important function of time management software: the ability to monitor your employees in real time. Not only are you able to allot a certain amount of hours for each step in the project, you can also see when project milestones are met, keep track of expenditures and correct ineffective actions as they occur.
Real-time monitoring can be used in any number of ways. For secure work sites, monitoring which employees are on the premises at all times is a major task for security. For businesses that deal with transportation, it’s important to know where all of your employees are at all times, even if they are 1,000 miles away on the road.
You can have your employees clock in many different ways, from cellphone and landline clocking to kiosks throughout the building to biometric readers on each person’s desk. Employee monitoring gives you a better look at exactly how your company is operating as a whole, by looking at each individual and team on a smaller scale. Who is coming in late? Who is ahead of schedule? Why are deadlines being missed? This data will help you improve business performance. All of this can be corrected through monitoring. Plus, putting employees in charge of their own time attendance responsibilities increases their compliance since there are no more “human errors” and excuses to blame.
• Employee Evaluation and Analysis. Of course, if you are monitoring your employees, there is plenty of data sitting around—why not take it and analyze it to see trends and correct poor performance as a whole. The time management and performance analysis software provided by Mitrefinch, compiles retrievable data in the system. At any time, approved managers can pull individual, team or meta data to better analyze a person, project or the entire company’s performance.
Using metrics to evaluate and analyze performance is key to real-time actionable pivots that allow even the smallest businesses to keep pace with the big boys, even on a smaller budget. This type of evaluation is crucial to the current and future success of your business. Plus, since all data collected for analysis is automated, it reduces the instance of human error, thus ensuring compliance and many other strict guidelines that must be followed.