With the world so attached to their iPhones and Androids, it only makes sense that organizations utilize this to make their own business flow more smoothly and run more efficiently.
Whether your employees are using their own phones, company phones or even landlines at the physical location of your workplace, you can keep a track of timings through telephone time clocking systems.
What are Telephone Time Clocking Systems?
Telephone time clocking systems are ways that you can let your employee’s clock in and out of work through their telephone. This not only eliminates the need for time clock terminals (thereby reducing foot traffic), but it also makes your employees more responsible for their own time cards. Since telephone time clocking systems are all connected to a main frame or server, this also allows managers and supervisors to more easily track employee time cards and generate reports to nip trends of tardiness and absenteeism in the bud before they become problematic.
This can be accomplished through a number of methods, either manually or by setting up alerts. Alerts will alert both the supervisor and employee (or just the supervisor) when an employee is late, has accumulated too many absences and a number of other programmable thresholds, limits and instances depending on company preference.
Telephone Time Clocking Systems—Mobile Phone Clocking
For companies that either issue company phones or don’t use landlines (whether for physical location reasons or otherwise), mobile phone time clocking systems puts the power of clocking in and out of work literally in the palm of your hand. Mobile phone clocking works with just about any mobile phone including smartphones, Androids, iPhones and Blackberries.
It works by letting your employee clock in and out of work from just about anywhere, making it ideal for on-location workers as well as employees who work from home, another site or on the road. This brings a traditional time management and clocking system to non-traditional jobs, many of which make up the bulk of the tech sector, construction, security and other occupations that aren’t exactly your typical cookie cutter “cubical” setting.
Still, cubical offices can still implement the mobile phone clocking system (or go with the land line telephone time clocking systems discussed below). After the time is punched into the mobile phone, it is immediately transferred to your time and attendance system for instant viewing, analysis and printing by supervisors and managers. You can also grant employees full control of access to their accounts. You can also minimize access by having supervisors and managers only grant access to certain mobile devices for remote use, ensuring that people are only working off-site if they have permission.
There are two modes to mobile telephone time clocking systems:
1. Employee Mode. Employees can clock in and out of work or clock onto specific tasks and projects for more efficient time management and tracking. Employees can also request time off, vacation and other methods of personal leave through the mobile phone app. If an employer enables the optional GPS function, employees’ locations will be made available to the server upon clocking in or out.
2. Supervisor Mode. The managers and supervisors of your organization can log in and out of the system as employees, but they can also log into the system to perform a number of duties. They can use their mobile phones to clock a specific employee in or out, or clock a group of employees in or out; giving a backup system to employees that might have left or lost their phone. This also allows for physical supervising. Supervisors can also view the live “onsite” employee list to see who is at work for monitoring or other purposes.
Landline Telephone Time Clocking Systems
For organizations and companies that have landlines throughout their building, you can have your employee’s clock in and out using a 1-800 reverse billing number. As they clock in and out of work from their landlines, the information is immediately sent to the time and attendance system server for immediate retrieval and review by managers and supervisors. This gives you a real time snapshot of who is at work and who is not at work.