The modern Employee Management and Time and Attendance software solutions are designed to help supervisors better measure, analyze and manage employees’ working time, and deploy human resources more effectively.
Essential features that organizations across a broad range of industries (manufacturing, transport, retail, health, construction, towns and municipal centers, service centers and small business) can benefit from include:
- 1. Fully automated employee time tracking
- 2. Biometric Time and Attendance and fingerprint time clock support
- 3. Customizable report generation
- 4. Employee complex scheduling and job costing
- 5. Mobile Workforce management and location tracking
- 6. Employee Self Service tools
- 7. More efficient and time saving payroll administration
- 8. Centralized HR system of all employee data containing contract terms, benefits, salaries, vacations, training and qualifications requirements
What companies need today is robust time and attendance software that can offer flexibility and ability to solve a range of challenging tasks to gain more productivity. For example, manufacturing facility may have a mix of 800-900 hourly employees together with exempt employees, and managers need to track not only clock in and clock out hours, but also track PTO, tardies and absences using one point system. And employees need to be able to submit their time off requests and get approvals or rejections electronically.
In this case organizations would need a combination of hardware and web punch clocking. Besides they need job codes to track and feed labor cost per every project into their finance system.
The main issue today is that companies are still using paper sheets and Excel spreadsheets for timekeeping to process this information manually and it’s very time consuming and inaccurate due to growing number of total employees, paper sheets getting lost or human errors as a result of manually entered hours. Another issue is that employees can clock in earlier and managers need better control. At the same time some states like Nevada, have specific overtime regulations that the system needs to comply with.
Modern and optimized employee management solutions come with Cloud, on Premise or Hybrid options to better accommodate the working environment and work rules of your business, supporting flexible and shift work across multiple sites and pay centers.
A customizable Time Management System will reduce administration costs and once integrated it will adapt to your way of working and respond to your needs.
Such system will be able to offer a wide range of functions and reports, ensuring that it operates the way you need it to. This includes accommodating various work rules and regulatory compliance, seamlessly working with different currencies, checking payroll, planning future work and running “what if” scenarios.
An optional Biometric Time and Attendance System works by scanning a digital representation of an employee’s unique fingerprint to capture employees work hours. Smart biometric solutions such as a fingerprint scanner makes it simple for employees to clock in and clock out of work, and also allow their supervisors to avoid having to spend hours on end processing manual time cards.
It stores ‘fingerprint templates’ – a digital representation of the fingerprint– a strong guarantee for both employees and managers that privacy is protected and security maintained.
What is good about such fingerprint capturing system is that employees at manufacturing or production facilities can clock in without a need to take off gloves. This system can be used to capture data from a range of biometric devices either as the sole means of registering attendance, or in combination with a swipe card to gain access to pre-approved areas (access control systems).
Biometric scanners come with already integrated software, you only need to register each employee’s fingerprints once.
With powerful Labour Costing system you will be able to plan daily and weekly tasks across multiple cost centers, compare planned tasks and budgets with those already achieved, and track projects by hours, quantity, or cost.
And the Scheduling system should be fully adaptable to your workforce management requirements: you can schedule staff numbers to mirror forecasted customer numbers over a given period, or ‘on-the-fly’ to meet emergency requirements.
Another challenge is to handle mobile time and attendance for remote or field workers. Mobile Time Tracking applications are equipped to manage work-related absences and schedules for remote workers in the most efficient and seamless way. They improve workplace productivity by making it easier for supervisors and employees to complete a wide range of work related and administrative tasks from any location, at any time.
By utilizing mobile devices they are already familiar with (including iPhone, tablet, Android etc), employees can clock in/out or on/off specific jobs from remote work sites, request holiday leave, and review their work information in real time.
Although a sick day here and there may not seem like much, the disruption it generates can be widespread. Finding cover for the shift requires bringing in other team members who had previously had the day off, or hiring temporary staff – which often means higher pay rates. On top of that, replacement employees often require training to carry out the work – time that could have been spent in more productive ways.
Time and Attendance software with Absence Management module automates this workforce management task for you – keeping your operating costs as low as possible, ensuring that the right staff are on hand to serve your customers, and that you are in compliance with employee legislation and health and safety requirements. Integration with your existing Payroll or ERP system will allow you to easily export finance reports in any format to major payroll/database solutions such as Quickbooks, Sage, Oracle, SAP, Paychech, PeopleSoft etc.
As your business grows and HR faces the task of handling large-volume employee data, the need for a single, integrated system for employee records, time and attendance, meaningful analysis, reporting and audits become apparent. One single system will help you manage and track employee work hours, absence, PTO, recruitment and training faster and more efficiently.
