Nearly every company, regardless of the industry, can benefit from an access control system. The market provides many solutions, but few expand on the needs of this decision more than a RFID attendance software program.
Controlling who has access to your office building, and when that control is granted, is a necessity. Restricting entry to outside and inside doors not only keeps your employees safe, but this will also protect trade secrets and other sensitive information.
There are a variety of methods to accomplish this, whether employees are required to enter PIN codes or carry access cards. However, PIN codes can expose more vulnerability if employees or independent contractors share their codes.
Access cards can get lost and found by the wrong person. Either of these methods do not build the confidence you need when investing in a system that will control who comes and goes. You may need to restrict certain areas, limit entry to certain hours of the day or only allow a small group of people entry.
Either of these scenarios are possible with a RFID attendance system. Controlling access remains in your hands to keep employees safe and ensure company property remains untouched.
Advantages to Using RFID for Attendance Tracking
There are a number of advantages to using RFID such as:
- Speed to record employee attendance that is quicker than using a swipe or scan card
- Lower costs to use a RFID key fob
- Convenient distribution to employees and contractors in different forms
- Secure key fob does not include personal data
Access control in today’s work environment requires meeting current challenges with effective solutions. Ensuring workplace safety and security is a duty employers owe to employees who are committed to working for the company.
Most technological tools on the market integrate high-end technology that also works with other data usage. Not only are you protecting employees, but you are also using a tool that is an effective resource in strategic planning.
What Biometric Time Clocks Offer
In connection with a RFID attendance system is the use of a biometric time clock. This is an advanced method for collecting, tracking and managing employee time. You secure the premises by allowing only authorized personnel to enter different areas of the organization.
Additionally, you save money by eliminating buddy punching when one employee clocks in for a coworker. Integrating RFID attendance software into your workplace offers:
- A standalone clocking device that does not require computer access
- A compact system that does not require an excessive amount of space
- Capturing accurate clock in and clock out data
Verify Employees and Independent Contractors
It is essential that you verify credentials of all employees and independent contractors. Before hiring, you want to make sure that each person has the skill requirements and genuine qualifications to perform assigned duties.
Your HR department will conduct background checks and verify past employment. They may also contact colleges and universities to get confirmation that a potential employee has the degree needed for a certain position.
Likewise, you want to make sure that the employees you hire are the ones entering and leaving the building. An RFID system will enable you to check the identification of all individuals who attempt to enter your business.
Once the information is validated, the system will track the length of time each employee and independent contractor works. It automatically verifies that the areas entered are accurate for each position.
Being able to accurately verify this information gives you confidence. Not only are you providing a safe workplace, but employees and contractors are coming to work on time to perform duties and tasks necessary to make your business successful.
Evaluating Productivity of Employees and Contractors
Being able to verify the hours that employees and contractors work is crucial to improve productivity in the workplace. A good RFID system provides transparency so you and senior management can identify who is meeting the needs of each department.
Automatic monitoring the amount of time employees and contractors spend working each day provides useful data. You can track their attendance and compare it with assigned work schedules. You will also be aware of the movements of different people to ensure productivity is not affected by lost work time that you are paying.
You may even take the information collected by RFID attendance software to use for statistical reporting and data mining. This enables you to evaluate productivity and make any necessary adjustments. Ultimately, you get more than expected by having a resource planning tool that can assist to enhance broader productivity numbers.
In the end, you will have a secured worksite. Your company can take full advantage of smart technology that gives you and workers peace of mind. Only qualified personnel will have access and only qualified workers will fill positions.
This creates a winning situation for everyone. RFID provides stronger security so you receive the most out of controlling access.