Modern scheduling systems are beginning to move beyond fingerprints, making them more attractive to companies looking for new timekeeping methods. Even though fingerprints have become an excellent way for companies to keep track of employees, scheduling systems are not just all about fingerprints anymore. We will discuss all the advantages and benefits of modern scheduling systems in this post, including the use of fingerprints.
Biometric Security for Time & Attendance Systems
One of the most popular of modern scheduling systems these days is the use of fingerprints, through biometric security, to keep track of employee attendance. Employees are entered into the system by using their fingerprint. The software scans or takes a picture of the employee’s fingerprint and builds a template. The fingerprint is then discarded and not stored in the system. When the employee tries to clock in or out, or access a restricted area, their fingerprint is matched to the template on file with the software.
A major advantage of modern scheduling systems, outside of fingerprints, is the ability to use a mobile timeclock. If your company has a slew of employees who are always on the road, they can clock in and clock out of work no matter where they are. They simply need an internet connection and either a smartphone or a tablet.
They will be able to log into the company portal or intranet to access the timeclock and then clock in or out each day. No longer do they need to report to the office first thing in the morning and then go about their business. They also don’t have to report at the end of the day. They can clock out and head right home.
Access to the Schedule
Modern scheduling systems provide access to the weekly work schedule for every single employee of the company. No longer do you have to email out the schedule, post it in the break-room or call employees to let them know when they are working. These modern schedules can be posted on the company intranet, available for all to see and sort between days on the schedule, time off or by employee name.
Track Time Off Requests and Absences
Companies are always looking for new ways to track time off requests and absences, which is why modern scheduling systems are so popular. These attendance systems help keep track of days employees call out, leave work early due to an illness or don’t come into work for other reasons. The systems can also make it easier for managers to track time off requests submitted by employees and filter which employees can work specific days.
Sync with Payroll Systems
Modern scheduling systems can sync with payroll systems these days, making it easier for the payroll department to process checks each pay period. By syncing the two systems, payroll can be done seamlessly, with very little mistakes, so that employees are paid on time and the correct amount each pay period. This also prevents the company from overpaying employees by mistake, losing money that could be used elsewhere.
Allow Customers to Schedule Appointments
Does your current absence management software allow your customers the opportunity to schedule appointments? If not, you could be hurting your bottom line. Customer service is incredibly important these days, especially with how quickly a review of your company can be seen by thousands of people on social media. A new scheduling system can not only help you schedule employee hours, but also customers to schedule appointments with your company.
Guard the Time Clock
These modern scheduling systems also help companies guard the time clock. Some settings prevent employees from clocking in too early or clocking out too late while working. They also prevent employees from attempting to clock in when they are not scheduled to work. These time clock guards help the company prevent buddy punching, theft of company time and many other issues.
Because of the guards on the time clock, employees will not be able to abuse the system, especially since they will be tracked as to where they are clocking in and out each day. Your company can install the software on just one computer at the office, or monitor which IP addresses are used when clocking in and out of work. If an employee tries to clock in from an untrusted IP address, the company can be notified and the employee can be dealt with accordingly.
More and more modern scheduling systems boast more than just fingerprint capabilities for clocking in and out of work. Because of this, PTO tracking software can be used across a variety of departments and tasks at companies, making it easier to track hours worked, conduct payroll and track employees. This software also makes it more difficult for employees to buddy punch, steal company time and more.