Study after study shows that utilizing a mobile workforce can be beneficial for a business. In fact, a recent study shows that approximately 84 percent of businesses who start using these practices see an increase in employee productivity. This is a direct result of giving their workforce access to mobile apps for timekeeping and productivity.
Our lives are more mobile than ever before, and more businesses are working with off-site employees. This presents unique challenges that those in human resources have never been faced with before in managing employees that work both on and off site. The following are some of the unique challenges you might face, as well as the benefits that come with managing a mobile workforce.
The Challenges Associated With Managing a Mobile Workforce
The challenges that are associated with timekeeping and productivity in terms of a mobile workforce are common. This is especially the case when introducing mobile workforce management.
One of the unique challenges you might face when introducing the concept of managing a mobile workforce is ensuring that your employees are accountable. This includes accountability for their time and their productivity. Since they will not be under the watchful eyes of management, some employees will not be as focused on actions such as clocking in or out when their shift is over.
Staying on Top of Department of Labor Compliance
The other major challenge that employers have is remaining compliant with Department of Labor guidelines. The DOL doesn’t differentiate between employees that work on site and off. Even if you have staff who are working from their mobile devices, you still have to ensure that they are remaining compliant.
The Cost Associated With Managing Off-Site Employees
Many companies also experience higher costs when it comes to managing off-site employees. For instance, when employees who work off-site fail to clock-in when they are supposed to, it leads to added costs. Why? For example, there are added productivity costs because someone has to take the time to figure out the actual hours that the employee worked.
There also might be added costs associated with paying the employee more than they should be paid because it is impossible to know the exact times the employee clocked in and out.
How do you manage these challenges? One of the best ways is to start using time and attendance mobile software.
The Benefits of Mobile Workforce Management
In order to get a hold on the challenges that you might face when managing your mobile workforce, you can use software to make things easier. Here are some of those benefits:
When using a productivity tool like time and attendance software, employee productivity will improve. Studies have shown that those who have access to this type of software on their mobile devices are more productive than those who don’t.
These are not only American studies, either. Experts have been looking at this from across the globe. In fact, one UK-based study shows that offering productivity apps to your off-site workers can boost their productivity by as much as 34 percent.
Significant Reductions in Cost
You will also notice a significant reduction in costs when introducing this software. In fact, you will notice reduction of costs in the following ways:
- Reduced infrastructure costs
- Reduced overhead
- Reduced travel costs
With software in the hands of your employees on a mobile device, you won’t have to worry about providing expensive, bulky production tools like computers, servers, or networks to track time or productivity. This cost is further reduced if you have a BYOD, or “bring your own device,” policy.
You will see reduced overhead, too, as you won’t have to provide office space for these employees, as they won’t have to necessarily have a ‘home base’ where they will clock-in and out each morning and evening. You will also see reduced travel costs, as they won’t have to travel to a specific location to take care of administrative tasks.
Reduction of Errors
You will additionally see a reduction of errors. Not only are timekeeping errors a challenge to deal with, they can also be quite costly in terms of money and time. It can take someone in payroll or human resources several hours each week dealing with errors in time and attendance, but when employees are given access to these mobile apps for time and productivity tracking, these errors are significantly reduced.
These mobile apps certainly won’t solve all of the problems that come across your desk each day, but when you are facing challenges with off-site workers in terms of time and productivity, they can certainly help. These mobile apps have both employee and employer modes, which gives everyone the tools they need right in the palm of their hand. They also offer features such as GPS, which means employers will know exactly where their employees are when they clock in and out.