Managing multiple shift schedules for employees can be one of the biggest headaches for HR managers. One of the greatest tools you can give them as a business owner is a mobile workforce management system that allows them to facilitate shift scheduling no matter how many shifts they are juggling or whether or not those employees ever come into the home office.
When you give your HR team access to this type of mobile technology, not only are you making their jobs easier, but you are also giving your scheduled employees the benefits of managing their time right from their personal tablets and laptops. This creates a win-win for everyone involved, including you as the business owner or manager.
HR Benefits of Mobile Technology
The prevalence of technology throughout the world has necessitated the need for a shift in the modern workplace. It’s no longer a benefit to offer flexible working options for your team. It is now mandatory if you want to stay competitive and continue to attract new talent for your business. The larger and more widespread your team becomes, the more crucial it will be for your HR department to have a quick and easy way to make sure the right people are in the right places. That’s where a mobile workforce management suite comes in. Here are just a few benefits you and your entire business will experience with the right mobile platform.
Employees Can Use Smart Devices
Most of your employees probably already rely heavily on their tablets and laptops, as well as smartphones, for personal use. By implementing a system that allows them to use their own devices to manage their schedules, it benefits everyone.
Employees don’t have to carry around extra devices for work and you do not have to cover the cost of providing new technology to everyone on the team. Your employees also do not have to go through the process of learning how to operate a new device, nor do you have to pay for the time or training. Everyone benefits when personal devices are put into play.
HR managers often have to deal with lag time when it comes to shift scheduling. It can be tough to fill a spot on a shift when they don’t know until the last minute, or later, that one of the employees is not going to show up due to illness or emergency.
With real-time alerts, a workforce management suite can give them instant notice that a shift needs to be covered, making it much easier to reach out to other employees to rearrange their schedules.
Communicating with multiple employees can get confusing and tiresome for HR managers, especially if they are getting messages via multiple channels such as texts, emails, and phone calls.
A mobile system can provide easy messaging back and forth between employees and managers, making it easy for employees to schedule time off or request leave and easy for HR departments to make changes accordingly. With one easy way to communicate, everyone involved is on the same page and miscommunication becomes a thing of the past.
Facilitated Schedule Management
Does your HR team have to create a complicated schedule based on pay rates, skills, availability, job title, or location? This task can often feel like putting together a very intricate puzzle and the tiniest disturbance in the form of an absences or tardiness can throw the entire thing off. With time schedule management software, creating even the most complicated schedules can be a snap. All of the information is already loaded into the system and your HR team needs only to fill in the gaps.
Improved Budget Adherence
When your HR team is able to easily plug in different pay rates and have instant access to hours worked, they can more easily adhere to your budget and avoid costly overtime. Not only does this make for a more streamlined schedule, but it also means more money in your bank account at the end of every pay period.
Instant Access to Schedules for Employees
Having the ability to simply look at their smartphone or mobile device and instantly see their schedules is a huge bonus for your employees. Not only are they able to check when they need to be at work, which leads to fewer absences, but they can also instantly communicate with the scheduling team to report sickness, request leave, or take time off for personal reasons. Having these powerful tools right at their fingertips make for happier, more accountable employees.
Today’s employees appreciate being able to use technology to more effectively manage their schedules. HR teams will greatly benefit from a mobile solution that reduces lag time, increases communication, and makes their job of creating complex schedules easier. The right solution means a more efficient team, fewer scheduling problems, and more revenue for your business.