Payroll seems like a simple part of business operations, but it can become one of the most time-consuming tasks for many companies. Managing time and attendance records can result in errors that hurt the bottom line in more ways than one.
Companies still relying on manual or paper-based attendance systems are functioning with inaccuracies of how employees get paid. Add to this a separate system for payroll, and you will find processes rife with errors.
It is too easy for employees working against deadlines and completing daily tasks to forget about filling out timesheets. Those who do remember, do it 10 minutes before timesheets need to be approved. They may forget exactly what they did, when they did it and how long it took.
Without specifics on such information like when employees arrived at work, the length of lunch breaks and when they went home can lead to employees being under or overpaid. The result is many complaints from employees and a morale problem that erodes productivity.
Enter Mitrefinch’s time clock software that is designed to work in concert with all payroll providers.
Mitrefinch Offers a Timely Solution
The need for an efficient system cannot be overstated, considering you still need to account for vacation time, sick days and company holidays. Automating your time clock software with payroll providers eliminates the time-consuming tasks of tracking when employees work. In short, your company saves money and now has a system with employee value proposition to boost morale.
Electronic time clock software quickly collects information while eliminating the need for human input. This ensures minimal errors and accurate reporting for all departments. Additionally, integrating payroll with time tracking provides real-time data analysis for more accurate processing of your company’s payroll.
Mitrefinch’s attendance software is compatible with all major payroll providers to ensure seamless integration. HR sends payroll data directly to the provider’s payroll software. This system works for all pay structures such as salaried, hourly and union.
Key Benefits to Using an Integrated System
There are many benefits to integrating Mitrefinch’s time clock system with payroll providers. An immediate benefit is seeing a significant reduction in paperwork. You no longer have to print paper timesheets with an integrated payroll system. Additionally, department managers are not spending time approving each paper timesheet for the employees who report to them.
Relieving your HR staff from such administrative tasks is a big plus for your company. You only need to enter information for taxes, employee benefits and other payroll deductions one time. This gives your HR staff more time to turn their attention to strategic activities like recruiting and retaining top talent.
Finally, an integrated payroll system helps your company defend itself against noncompliance of wage and hour claims. At any point, you can retrieve archived time records to make sure you are complying with various employment laws.
Allegations of wage and hour violations can be costly. Manually monitoring compliance with regulations is both tedious and costly. With the Mitrefinch time and attendance system, you can retrieve accurate data from an integrated payroll system. This may help facilitate the process.
Instead of spending hours trying to match schedules and pay reports, you can satisfy information needed for the audit sooner and return to the important aspects of running a successful company.
Integrate Time Tracking with Payroll Providers
Ask any manager or payroll professional what is the most time-consuming task of their day and the likely answer is calculating the number of hours each employee works. Doing this manually is a laborious process that can easily result in errors. Whether tired eyes or employees who forgot to submit their hours on time, this important task can quickly become a nightmare.
Mitrefinch attendance time tracking software automatically updates attendance and work hours. This data is used to calculate payroll for a single department or entire company with the click of a mouse.
Integrating time clock software with payroll providers will help you eliminate:
• Errors and typing mistakes
• Manually entering payroll information
• Costly stand-alone systems since you can import payroll data directly to providers
• Unnecessary payroll expenses and wasted money every pay period
• Costs associated with clerical errors
• Buddy punching and time theft such as unauthorized overtime
Integrating your time tracking system works for salaried and hourly employees. Therefore, you do not need to invest in two separate processes. With one system, you can monitor, manage and pay employees.
At the same time, you have a system that also tracks how much time employees spend on different projects. If work requires billing outside vendors, you will have real-time figures from which to generate precise invoices.
An entire automated process integrated with payroll providers ensures accurate processing. With accuracy comes timely paycheck, which is essential to keeping a positive employee morale and loyalty.
Payroll Integration: The Smart Solution
One thing is true for both payroll professionals and business managers: trying to meet payroll deadlines creates enormous stress with manual processes. Errors in payroll calculation are significant, not to mention the cost of time spent calculating hours and keying the data into a system.
Integrating these steps into the Mitrefinch attendance software allows you to connect with payroll provider systems while removing those concerns. Attendance and hours worked are automatically calculated. Management can transfer employee hours directly to any payroll service that is on the market.
Instead of correcting errors from the last pay date, you can end each period with transferring data through interface modules designed to support your entire staff. Your company will realize immediate benefits by eliminating an antiquated paper system.
Employees no longer fill out last minute timesheets and hope their paycheck is correct. The gains you will see from employee value proposition is worth the investment. By showing you care enough to pay them accurately, employees will not question their value to the company.
Managers can now focus on critical tasks without policing attendance records. A bonus is easier reporting for benefits, employee reviews and IRS compliance. Simply put, incorporating Mitrefinch’s time and attendance software with a payroll provider system frees up a tremendous amount of time to devote to other issues within the company.
Another advantage to integrating both systems is to have easy access to information if your company is charged with labor violations. Having accurate, historic records to present during an audit for wage and hour noncompliance can make a huge difference in the outcome. Mitrefinch’s easy attendance reporting module gives you quick access to information that simplifies compliance requirements.
Being able to interact with payroll providers through your company’s time clock software is an affordable and smart solution to a manual process that is typically rife with errors. The added security from encrypted data stored on secure servers helps to ensure the privacy of employees.
Pairing a reliable payroll service provider with Mitrefinch time clock software helps to guarantee 100% integrity of data that impacts every operational area of your company. You can efficiently streamline payroll processing and stop losing money from this necessary task.
