Payroll plays a significant role in business practices. Yet, some companies are slow to upgrading to a seamless process. Manpower resources spent on payroll activities decreases time dedicated to strategic contribution.
Such tactical activities are also prone to errors, duplicated data entry and inefficient workflows. These diminished processes are the result of convoluted payroll functions. Technology should empower this function to become a strategic asset.
Adopting a seamless software interface helps organizations become more efficient. They will cut costs without the added complexity of cumbersome manual processes. The full potential of payroll is realized when the burden shifts toward strategic goals and away from administrative tasks.
Why Organizations Should Integrate Payroll Software
Seamless integration of the employee clock-in software with payroll software is essential. Department managers benefit from a seamless integration in two ways. First, they keep track of how much employees earn. Second, they also know how much time employees have spent working.
Time spent on payroll decreases tremendously with software features such as:
- Wage calculations
- Direct deposit
- Electronic tax filing
- Year-end reporting
Organizations bridge the gap between hours worked and hours paid with a seamless payroll interface. Separate systems create confusion and untold hours of training and support. Often, manual corrections are the only way to connect systems to work together effectively.
This only causes more reductions in employee productivity when a simple process become laborious. Multiple departments engage in cross talk and exposes one task to errors.
Eliminate Redundant and Unnecessary Steps
Growth is good for organizations, but can become a nightmare without scalable systems. Particularly for payroll processing, mergers, acquisitions or new branches could quickly produce different payroll systems throughout the organization.
Outdated, incompatible reporting and tax filing systems cease to function properly. Organizations eliminate redundant steps by employing a single procedure that remains consistent for each location and pay group. Doing so transforms payroll into a strategic force.
A single solution between core payroll tasks and an outside provider solves any issues from an antiquated system. Diverse activities facilitate cooperation for a major organization function that, absent unexpected errors, goes mostly unnoticed.
Empower Employees to Access Their Own Attendance Data
It may surprise some to learn that a best practice for strategic payroll is giving employees direct access to their data. Consider every minute accounting or HR spends answering calls or email inquiries about PTO or overtime limits is time away from other things.
A seamless payroll interface with outside providers gives employees direct access to their attendance data. This improves productivity time for employees and payroll professionals. Taking advantage of an advanced payroll solution makes the information readily available.
Among accessible data employees can view:
- Paycheck details
- Pay summaries
- W-4s
- Other tax withholding information
More advanced solutions also include a mobile interface. Pay data is made available in the office and on the go. Employee accountability can improve productivity when this information is at their fingertips.
Ensure Seamless Integration between Employee Clock-in Software & Payroll Providers
Inefficiencies with internal payroll processes is only one part of the problem. Many organizations struggle to find a workable integration with third-party payroll providers. Improvised solutions are not the answer and can make this tasking process more difficult to manage.
Some organizations may need IT to reconfigure systems for compatibility. Others may elect to invest in an employee clock-in software system that is compatible with outside vendors. The latter is preferred for a seamless process.
The goal is to eliminate hassles inherent to the payroll process. Software that provides seamless functionality offers consistent interface and user experience. The provider is not the ultimate deciding factor. When organizations begin with a software system designed to support outside vendors, they can meet the strategic demand of managing payroll processes.
Payroll data exports company-wide and effortlessly connects with the provider. Whether for direct deposit, insurance payments or other key processes, third-party integration ensures data exports reliably.
Fortunately, the time-consuming process of payroll is simplified with a seamless payroll interface. Using an automated software solution saves time and valuable resources. Organizations should invest in a user-friendly, affordable program that works with their time and attendance system.
Accurately calculate hours worked, withhold tax payments, insurance premiums and other payroll functions. Processes that once took hours to complete only takes minutes with the right third-party interface.
