The old, tired ways of keeping track of documents and paperwork have passed. Today, there is a better, more efficient way for HR departments to remain organized. What is it? Cloud technology. Cloud technology can improve many business processes. It only makes sense that it has reached the human resources department, too.
Organizations that have already adopted the cloud find it is much easier to access, manage, and use. However, the cloud offers much more than just freeing up space on your desk. Learning more about going paperless and using cloud technology can help you see why this is a smart addition to any human resources department.
Number 1: Increased Flexibility and Mobility for Your HR Department
There are many benefits of moving to the cloud. One of the biggest is the ability to access information anywhere. With the cloud in place, you can use any device, anywhere in the world, and at any time to access necessary information. When cloud-based human resources solutions are adopted, they empower employees. This happens by providing more flexibility for accessing information.
Even more importantly, the cloud is self-service. This eliminates the endless stacks of paperwork typically seen in most human resource departments. Going paperless means it is easier to remain organized.
Also, with the cloud in place, employees can instantly request days off. Additionally, they can update personal information from their own devices. It makes data entry incredibly simple.
Number 2: The Cloud is Easy to Implement
In the past, changing any process in the workplace was labor and time intensive. However, with cloud computing, the change is quick and easy. Also, thanks to the presence of open APIs, many cloud human resource solutions are designed to integrate with the applications the department currently uses. As a result, the entire switch to the cloud is less stressful. It also won’t disrupt the day-to-day business activities.
Number 3: Going Paperless results in more Effective Document Management
File cabinets were the epitome of document management systems in the past. However, with the cloud, going paperless is achievable for every industry. The cloud is the perfect system for storing and managing business documents. This includes sick certificates, expense receipts, and more. Also, as mentioned above, employees can upload anything into these systems. This means the human resources department may not have to focus on this as much with the cloud. Rather than spending hours or days uploading documents provided by workers, employees can do it themselves.
Number 4: Create more Efficient, Time Saving Departments
There is no question that eliminating the use of paper reduces waste. But, saving time is what is even more beneficial. When processes are automated, and the information is easy to access, the human resources department can make more informed decisions, faster.
There are more benefits, too. The modern cloud-based system offers a streamlined hiring process. This makes analyzing a candidate’s qualifications and skills simple. When it is time for performance reviews, the process is much easier, as well.
Promoting employees is even simple with the cloud. In fact, the HP Company recently discovered how fast this process is. In the past, the process required to manage a employee promotion in the company took up to 45 minutes. Using the cloud, it took only a minute. In addition, the number of outstanding help desk tickets at HP was reduced significantly; it fell from 1,200 to just 20 with cloud technology in place.
Considering the amount of time saved, many companies are noticing an increase in productivity and profits.
Number 5: Money Saving Benefits
All the benefits of the cloud eventually turn into saving money. While an initial investment is required for the cloud, it makes up for it quickly. This is regarding the amount of time and frustration it can prevent.
According to a recent survey, more companies are using cloud technology to implement large-scale changes. In some cases, this is on an individual department basis, such as HR. In other cases, it is implemented across the entire company. The cloud helps to create a mobile and flexible workforce. It can also improve interaction and alignment with suppliers, customers, and partners.
In the human resources department, quite a bit of the paperwork aspect of the job is eliminated. This allows workers to get more done during the day. As a result, there is a reduction in the amount of time wasted.
Are You Ready to Add Innovation to Your Human Resources Department?
While cloud computing does have risks, they are easily minimized when the right service provider is hired. Take some time to research various cloud providers to find the right one for your business. The human resources department can eliminate paper from their day to day activities. Once this is done, the entire department’s productivity is going to increase. The first step is to implement a secure solution. After this, the sky is the limit when it comes to boosting your entire human resources department. With the cloud in place, you are going to witness all the benefits here – and more.