Five Things You Should Know About Time and Attendance Software
How do you keep track of employee attendance? If you still rely on manual methods of tracking employee hours, you could be wasting unnecessary expenses and limiting the full potential of your workforce. What are the alternatives to manual time cards and payroll calculations? The answer is time and attendance software.
Surveys have shown that switching to an attendance tracking software can save large businesses over $1,500 per employee on an annual basis. That is a significant amount of money. Though, there is more to attendance software than simply tracking hours worked. You can automate employee scheduling, manage time off requests, and deal many other tasks that are commonly handled by your administrative or HR staff.
Learn more – with five things you should know about time and attendance software.
#1 – Reduce Costly Payroll Errors
Manually entering employee attendance in an excel spreadsheet or a Google doc or dealing with paper time cards can easily result in human error. Even a few small mistakes can quickly add up, when it comes to payroll costs. Almost half of businesses in the United States calculate their payroll by hand or by manually entering information into a spreadsheet.
Not only can this result in costly payroll errors, it can cause issues with time off requests and determining available holiday pay or sick leave. HR management solutions from Advance Systems automates this process. When an employee clocks in or out, their time is automatically logged and entered into the system. This prevents errors and disputes related to pay and time off.
#2 – Streamline Administrative and HR Tasks
When you automate the majority of scheduling, payroll, and other common HR tasks, you can streamline your administrative processes. The majority of businesses that switch to automated software for scheduling, time tracking, and payroll, find that their administrative or HR department is able to reduce their workload.
Within most businesses, the human resources department often deals with the most stress. They have to handle a variety of tasks related to employee management, including hiring, firing, enforcing policies, dealing with payroll, reviewing schedules, and managing vacation requests.
By automating some of these tasks, your HR department has less of a burden. This improves their morale, which conversely boosts the morale of your entire staff. When your human resources team can focus on actual HR issues, such as employee satisfaction, it’s a win-win situation for everyone.
Another way that time management software from Advance Systems can help streamline administrative tasks is by automating the scheduling process. The rostering software can be used to create schedules and reduce administrative costs. The software will examine the pay rates, skills, and availability of your workforce to create the most efficient schedule possible. This eliminates gaps between shifts, over scheduling, and other nightmares that come with creating a schedule.
#3 – Provide Employees with Attendance Details
With time & attendance systems, employees can be given access to their attendance records. Advance Systems has automated self-service software that allows employees to clock in or out, view their work schedule, make time off requests, and view their available vacation time. These are tasks that would normally have to go through your HR department – eating up valuable time that your HR staff could be using for other tasks.
Providing self-service options improve accuracy and productivity, while boosting employee morale. Both employees and managers have access to this information. This gives managers the opportunity to quickly accept or deny time off requests or approve shift swaps.
You can even use these solutions for tracking the attendance of employees that spend a portion of their work hours working outside of the office. This includes employees that work from home or at an off-site location. Using their mobile phone, tablet, or a laptop, employees can clock in and out, and perform other attendance tasks, without having to set foot in the office.
#4 – Improve Productivity
Another advantage of using time and attendance systems is improved productivity. This can be seen in all levels of your staff. Your employees, HR staff, and upper management can all benefit from attendance tracking software.
Automated time and attendance software holds employees accountable for their attendance. This allows you to reinforce your attendance policy and easily track time violations and repeat absenteeism.
By using this software, you can also prevent time and payroll fraud. Automated software makes it incredibly difficult to cheat the system. Employees will be unable to falsify their time records or avoid clocking out during an unpaid break. It is estimated that over two-thirds of hourly employees clock in or out earlier or later than their scheduled time.
These issues can severely impact the efficiency and productivity of your staff. Using electronic clocking terminals, mobile attendance software, or PC-based tracking solutions, everyone spends less time dealing with issues related to attendance and time off.
#5 – Flexible and Easy-to-Integrate Solutions
Regardless of your current operations, time and attendance solutions from Advance Systems is easy to integrate and highly flexible. You can choose the features and options that you want and deploy them almost immediately. There are many options available, allowing every business to choose the features that work best for their company. Some of these features include payroll integration, employee self-service options, and automated rostering software.
You can choose the features you want to include and build an attendance system around the needs of your company. All of the information that is tracked or managed by this software is automatically logged in a central system. Managers and employees can receive real-time access to all of this data. This makes it easy to integrate with your existing attendance policies.
Start Using Time and Attendance Solutions Today
Time and attendance software could be one of the best investments for your business. It can help you avoid costly errors, streamlines your HR tasks, increase employee morale, and improve productivity. Best of all – these solutions are easy to integrate into your existing attendance policies.
Keep these factors in mind, if you are looking for ways to improve productivity, increase employee morale, and streamline your human resources processes. Contact Advance Systems today to begin implementing an automated time tracking solution.