There was a time when the primary use for automated scheduling solutions in organizations was to keep track of the negative aspects of attendance. Managers used the system to track how many times an employee was late, absent, left early or worked unauthorized hours.
Today’s advanced technology does more than track punishable offenses. Organizations can use solutions to also track employee availability. Such information eliminates time-consuming processes in planning work schedules.
By involving employees in the scheduling process, managers have fewer attendance issues that interrupt departments. They now have a tool that helps them effectively deploy resources throughout the organization while giving employees control over when they work.
Labor is one of the greatest assets for many organizations. It is also the most expensive, especially when employees fail to work their scheduled hours. Quality and profitability suffers if employees do not work at their optimal levels.
One of the ways to ensure your organization meets goals efficiently and effectively is to build a technology solution around what you want to accomplish. By enabling more intelligent scheduling decisions, both managers and employees have better visibility.
Managers access critical data such as:
Employees access critical data such as:
- Work schedules
- Availability forms
- Accrued time off
- Training opportunities
Keeping current data in one centralized database allows your staff to leverage skills and resources to identify the right people for tasks. Minimal effort is required.
Self-Scheduling Functionality Increases Productivity and Efficiency
Offering self-scheduling through an employee availability system gives your organization more opportunity to increase productivity and efficiency. Your employees can view their schedules for the upcoming week or month.
If they need to make changes, they can communicate with one or more coworkers to swap or cover a desired shift. An availability system also allows employees to sign up for open shifts posted by their manager.
Managers can either approve or disapprove of the change requests. Ultimately, allowing employees to contribute to their schedules will help managers forecast staffing requirements. Having the right mix of employees and skills for each shift is essential for daily productivity.
Efficient allocation of employees improves because managers can include when employees want to work in the decision-making process.
Self-Scheduling Aligns Staffing with Business Demands
Competing with wage increases, higher operating costs and labor shortages the need to keep staffing in line with business demand. Therefore, allowing employees some autonomy over their schedules can serve to greatly help your company.
Allowing input on employee availability also helps managers align staffing needs with demands of the department. In fact, your entire organization will reap the benefits when payroll expenses are under control without compromising service and productivity levels.
Enhance Bottom Line Benefits
No company exists as a charity resource. Instead, companies are in business to make money. Therefore, it is in their best interest to be prepared for seasonal fluctuations or peaks and valleys in demand for services.
Handling these market conditions without simultaneously dealing with high turnovers can become a win-win for employees and managers. It also becomes necessary to have powerful tools that help companies deal with:
- Setting staffing guidelines
- Accuracy in labor forecasts and budgets
- Analyze labor variances
- Balance employee preferences with standards for customer service
Collectively, these things help companies maintain frontline control to enhance bottom line benefits.
Control labor costs.
Labor costs is the one operational expense where companies will try different approaches to conquer. Insight into employee availability is enhanced with self-service functions for employees with the necessary skills and desired shifts.
Generally, this enables managers to use economically methods to minimize overtime and paying for too many missed days due to scheduling conflicts.
Increase employee satisfaction.
Utilizing a system where employees submit their availability and schedule preferences helps managers create fair work shifts. When employees needs are balances with the needs if the business, they become more engages and loyal to the company.
Make employees a part of the process and you will have satisfied team players. Having influence over their schedules can build confidence when employees know they can follow through on work expectations.
Improve staff productivity.
Not only are employees more productive, but managers are free to focus on other tasks. The limited hands-on involvement eliminates the time-consuming administrative details for which managers are responsible.
Employees initiate shift trades, leave requests and last minute available shifts. The only thing managers have to do is ensure the requests align with departmental needs and whether employees are qualified to work certain shifts.
Achieve stronger bottom line results.
Bottom line results are achieved by optimizing work schedules. The best-fit employees work the right shift that requires their specific skill set. This ensures work tasks are completed correctly without costly training or errors requiring a do-over.
When employees feel respected, they tend to be loyal to a company that is dedicated to motivating them. Taking their preferences into consideration and empowering them to make scheduling decisions can help your company build a better public image while also attracting competent candidates.