One of the biggest hurdles for managing staff is finding effective ways to build and update a schedule. There are many things that can impact who you need to be at work. This impacts your staff a great deal. They need to be able to plan around work, and ineffective scheduling makes this difficult. Scheduling abuse is not always deliberate. In many cases, poor scheduling is caused without any ill-intent.
Many managers find it is a challenge to make all these factors come together. Very few are actively trying to put hardship on their staff. Their valuable time is wasted on procedures that are easy to improve upon.
Why do You Need Employee Scheduling Tips?
Retail has a turnover rate close to 70 percent. This costs your business money. Scheduling issues are one of the most common complaints of staff that leaves a retail environment. These scheduling tips help things run smoothly.
In addition to employee satisfaction, your managers are also spending a lot of time and energy in trying to manage scheduling. This is a waste, and distracts from higher value work. There are simple steps that make the scheduling process easier.
Foster a Good Work Culture
The biggest impact to work performance is the culture. You shape every aspect of your employees’ day through the environment you build. Here are some key scheduling tips for employees to build a positive culture:
Lead by Example
As a manager, you set the tone for the workplace. To do this effectively, remember that you are showing your staff how they are expected to behave. Your behavior also works to draw strong workers to your team.
When it comes to scheduling, be timely and communicate effectively. This demonstrates for your staff the level of responsibility that is expected from them. It also gives them a great opportunity to work with you to solve any troubles.
Be Considerate to Your Staff
While it is not required, it is a smart move to keep your employee’s wants in mind during scheduling. Setting up the schedule in a way that avoids conflict makes the process simpler.
It is possible for your employees to find their own solutions, and changes to the schedule should always be considered. However, the best way to manage a team is to avoid conflict where you can, and as soon as possible.
When you work with your staff at the beginning of the scheduling procedure, you show that you value your employees. It is a great way to avoid conflict, and it builds a positive work environment.
Keep the Procedure Clear and Simple
Your scheduling procedure needs to be clear and precise. This makes it easy to understand, and prevents confusion. When the expectations are upfront, it is more likely your staff can work with it.
Plan Two Weeks in Advance
A base schedule needs to be available to your employees about two weeks out. This gives everyone a chance to fit in other obligations they may have. It also provides plenty of time to sort out any conflicts.
Make it Simple to Change
A schedule that is released two weeks early is going to be changed. There are many things that happen during that time, and adjustments are going to be needed. Whether an employee is sick, or a scheduling conflict arises, simple ways to change the schedule lets this happen.
Empower your employees to deal with some of these issues. Providing a shift swapping procedure gives your employees the ability to sort out many issues on their own. This lets your managers focus on more important tasks.
Use Technology to Help You
Technology is everywhere, and that includes scheduling. There are many different types of software currently available to manage schedules. These software make every aspect of scheduling easier. It is one of the most important parts of the employee scheduling.
Algorithms for a Start
Most of the software available today include algorithms to help your managers. While a perfect system is not available yet, it is possible to use these programs to come up with an idea of a schedule.
The software looks at your company’s information. Things like busy times, required tasks, and staff availability is used to pre-populate part of a schedule.
It is a start that your managers do not need to worry about. Their responsibility from that point is to fill in the gaps. This saves them time, which is better spent doing other things.
You already take steps to communicate effectively. Technology makes this even more effective. Traditionally, paper schedules and phone calls have been used to manage staff. This is a thing of the pasts.
The currently available software lets you have a master copy of the schedule. Accessing the most up to date schedule is easy with an application, and it keeps your staff in the loop. Your changes show up on their copies automatically, and reduces any confusion.
Processes for changing shifts, and working out conflicts are built right into the software. Many of these applications are able to tie into your existing management system. They are also very inexpensive, with some costing as little as $8 per day.
When you make scheduling easier, your turnover rate drops. This is a result of staff members balancing work and life. The management in your business is also more effective. Simple and easy steps make all the difference to your employee scheduling.