Companies see significant benefits from workforce management software that provides quality time management solutions for their employees and management. Even with today’s telecommunications technology most companies still recognize the importance of being able to send representatives to meet clients and potential clients face to face. This means many companies have employees that work on the road, from satellite bases or from home. The benefits this brings to a company are obvious, but it presents certain challenges to timekeeping and payroll processes.
Where the employee simply logs their own schedule, whether in a time sheet or otherwise, there is always the possibility that, intentionally or not, they put in for more hours than they worked. Payroll staff have no way to tell if a mistake or willful error has been made. If they enter payroll information manually they can make errors. With the introduction of workforce management software the costs these kinds of errors were resulting in become apparent.
As a company grows it does not need to worry about how its payroll and HR departments will be able to handle the uptake in new employees, changes to scheduling. Workforce management software is fully scalable meaning it does not require proportionally more resources to maintain. Since employees log themselves in when they turn on their workstations and can request their own leave most of the work is done by the employees themselves. This means not only do additional HR staff not need to be hired to cope with roster management but existing HR staff are freed up to focus on more specific and specialized tasks.
One aspect of workforce management software that companies can easily overlook when choosing a system to implement in their workplace is that of interface. This is a critical mistake to make. When looked at in overall terms the benefits of a clear and easy to use interface really add up. Since potentially hundreds of different staff members may be using the system at any given time any unnecessary time they spend searching through grey indistinct menus rapidly east into labor costs. Where workforce management software files, applications and processes are distinguished by bright, color coded and easy to understand icons employees can access the relevant information quickly and easily, letting them get back to work and making the business more productive.