The world of HR has greatly been enhanced by technology. With new systems available to enhance productivity and streamline operations, those in human resources can achieve greater success with the benefits of human resource information system choices.
HRIS systems are Human Resource Information Systems and refer to those systems that assist business owners, HR departments, and employees be more productive. They can be used from the time an employee is recruited through his or her entire life cycle. Depending on the type of system you choose, your company could see benefits ranging from cost and time savings to increased employee engagement and better adherence to compliance and regulations.
Benefits of HRIS Systems
HRIS software solutions provide a number of benefits for companies large and small. They can be split into two groups: those that benefit the business owner and HR department and those that benefit the employees.
Benefits for HR Department
Your HR department is the backbone of your company. If it’s not running smoothly, it will impact your entire operation. HRIS systems are your HR department’s best friend. They act as a strategic partner to reduce time spent on mundane tasks, save on costs, and increase communication. Here are just a few of the specific benefits your HR department will see when you start using an HRIS.
How often do you bring on new team members? Some small to medium businesses find that they are hiring on a near constant basis either due to turnover or growth. This can eat up hours of your HR department’s day, especially if they don’t have an organized system in place.
An HRIS can make the onboarding process an efficient and consistent one. By providing easy access to training materials and handbooks for new employees and storing all new employee information in one convenient place, an HRIS can turn a disjointed process into one that runs smoothly.
Easy Access to Information
How often do you or your HR team need to access employee information? If you’re like most businesses, you’re constantly reaching for employee records for the purpose of evaluations, fact checking, or paperwork. If your files are located in a storage room or a disorganized filing cabinet, you could be losing hours of productivity. These files are also subject to loss or compromise.
An HRIS system can eliminate paper and turn all of your employee records into easy to access online data. These can be retrieved simply by anyone with authorization and are backed up remotely to ensure safety.
Automation of Recurring Tasks
Most businesses have a number of tasks that could be easily automated by the right system. When you can automate payroll by integrating it with your HRIS, you take hours of work off your HR team’s shoulders. You can also automate tasks such as immediate approval or denial of time off requests based on set rules, shift change alerts, and other time-consuming jobs.
Enhanced Employee Tracking
Tracking employees has nothing to do with micromanagement. When you know who is in your main office, who is working from remote locations, and who is unaccounted for, you enhance workflow and security. With biometric timekeeping, your HR team knows in real time where employees are in case they are needed. This can be especially helpful in situations where deliveries need to be made or customers need in-person help.
Benefits for Employees
Your HR team is not only group of employees who will benefit from an HRIS system. You can provide your team added benefits and more flexible work environment by using one of these systems. Here are a few of them.
Employee self service tools allow your employees to clock in and out with their personal smart device, making it easy for them to work from remote offices or from home. They can also use the HRIS platform to efficiently check their schedules and make any changes necessary without having to come into the home office. These options are especially appealing to millennials who value the ability to work from where they want, when they want.
With an HRIS, employees can communicate with each other, your HR team, and leadership in an easy and consistent way. It can be difficult to keep things straight when communication is occurring via phone, email, text, and other means. An HRIS system provides one simple mode of communication that is easy to use and organize. This not only allows employees to talk with colleagues about ongoing projects, but also request shift changes, explain absences, and put in for annual leave or vacation.
The benefits of human resource information system options are numerous for both your HR team and the rest of your employees. By choosing the right system, you can save time and money and provide a cutting edge work environment that your entire team will benefit from.