The demands of administering attendance policies daily through manual methods waste hundreds of thousands of dollars each year. Not only does this cost money, but the company also loses more of the one thing it is trying to track: time.
Functioning in a manual paperwork environment with archaic processes and programs puts HR and management staff at a disadvantage. Hours are spent cross-referencing data that still produces inaccurate and outdated reports.
Relying upon such methods keeps HR from performing real-time recordkeeping. The real results jeopardized accountability. A resolution towards effective employee attendance policy administration is found with an automated interface.
Before accepting the need to implement a sophisticated customized solution, many companies must grapple with accommodating the system because of:
- Multiple office locations
- External workforces
- Diverse attendance policies
- Labor agreements
- Specialized reporting for union employees
Chief Concerns about Administering an Employee Attendance Policy
Along with the initial considerations noted above, companies also face these concerns about administering an attendance policy:
- Low productivity while HR is mired in the non-automated environment
- Embarrassing and costly errors as a result of hand tabulations
- Time drain when other work activities are delayed while HR gathers, retrieves and processes attendance data
- Complex administration programs of the past
- Employee interruptions requesting attendance information
Companies struggling with manual data tabulation and processes can overcome these challenges. Increasing accuracy and saving time is a matter of implementing an automated attendance policy administration system.
Automation helps to increase efficiency while preventing errors. High risk for errors from manual documentation increases exposure to grievance, union penalties and federal labor law violations.
Companies Waste Dollars and Time by Not Automating Attendance Policies
Once it is brought to a company’s attention that money and time are being wasted on manual processes, exploring automated systems is the next step towards successful policy administration. Every concern about accurate employee attendance records is answered with an electronic feature.
Managers can look forward to:
- Saving time by eliminating the possibility of double entries
- Increasing efficiency and accuracy with a customized system that is unique to company policy
- Acquiring an easy-to-use time & attendance software that requires little to no editing
The substantial financial results are possible because this type of system is designed to meet specific demands of each company. Understandably, there is an upfront investment for the software. However, the short-term and long-term savings in productivity will soon pay for the initial costs.
Regardless of the industry, HR will soon discover that an automated employee attendance policy saves their time, increases productivity across the board and improves accuracy of records. Both HR and manager are relieved of the burden and can shift their focus on other strategic tasks and responsibilities.
Automation Saves Time and Reduces Significant Errors
Department managers will no longer be frustrated from spending excess time on tedious data input activities. Whenever they attempted to manually code policy violations against daily attendance, mistakes were a given.
With the use of an automated policy application, coding violations can be hassle-free. Most systems are designed to integrate attendance policy details with labor management systems.
Automation Produces Accurate Reports
In the past, report generation was one extended process of collecting data, fact checking and cross-referencing data. Today, automated attendance systems gives HR the ability to automate this once laborious process.
Reports are automatically created through application commands. Managers receive real-time reports and documentation to ensure employees are not abusing their time. Automatic tracking of attendance instances such as not calling in or taking unapproved absences highlights one-off occurrences and patterns.
Errors lead to overpaid labor, union penalties or delays in applying disciplinary action. Each one gets omitted with an electronic system that keeps HR and department managers aware of attendance issues.
Automation Improves Employee Communication
Another appreciation for automating attendance policy rules is the removal of guesswork and subjective analysis. HR will have the option of responding swiftly to employee inquires or giving employees self-service access.
The latter is preferred since employees are empowered to look up their leave balances and know the consequences of taking an unscheduled day off. Either way, HR will have the proper tools to communicate with employees if a policy issue raise some concern.
Not only are employees informed, but the transparency sends a message of fairness. This could help boost morale and employee productivity. Perhaps some employees will be less likely to call off when they feel empowered to manage their accrued time.
Whether it is using attendance data for monthly reports or communicating leave balances to employees, getting the information right is critical. As strategic partners for their companies, HR staff must have accurate information at their fingertips.
Attendance records are used for more than simply listing how many days an employee has to take off. Managers can project workflow needs and prepare for scheduled absences. Returns for having such useful data adds up to company profits.
An automated employee attendance policy system guarantees accuracy with real-time data and effortless retrieval. This solution, which is based on unique policy specifications, delivers reliable data.
