If you are still using punch cards as a way to track time and attendance for your employees, you are way beyond the time to upgrade. Even if you have already converted to electronic time sheets, you may have found that the program you chose has not been a great match for your employees. Before you choose another timesheet program without knowing what you are looking for, use these tips to help you pick the right timesheet system.
Think Like Your Employees
Your employees are the ones that are going to be using the program to clock in and out. You should keep them in mind while you are looking for the right program to use. You want to make sure that the program is easy to learn and use on a daily basis. They will be the ones to use it so you may want to have some of them test out the programs before buying. they can give you insight that you may not have considered.
Find A Program That Is User Friendly
Not only do you want your employees to like the program, you also want to make sure it is easy to navigate. This is especially true if you are coming from a manual time punch system. Your employees may not necessarily have a lot of experience with technology. This makes is imperative to find an easy to use timesheet for employees.
Find A Program That Manages More Than Time Punches
If you find a program that can do even more than the basics, you are in luck. Our Advance Systems Mitrefinch product is a complete time management tool. It not only tracks your employees time punches, but it can also track things such as time off, vacations, sick time, and much more. It is a tool that both you and your employees can use to their advantage simply by having more access to the various services.
Look For Something Cloud Based
If you are going to convert to an electronic time clock system, you may as well find something that is as updated as possible. One of these ways is by finding a cloud based timesheet for employees. A cloud based system is beneficial for many reasons including eliminating the need for servers on site. You can have your servers hosted in the cloud, so you do not have to make room for the servers.
Reserve The Option For Servers If You Want Them
Of course, since this is a fairly advanced way to keep your timesheets, you may want to find a company that can also install the servers on site. This is a personal preference, but if you are going to want to have the servers on site, you should also consider a company that can switch you over to the cloud whenever you want. The technology is heading in the direction whether you are ready for it or not. You can get servers on site now, but it may not be that way for many years to come. Servers on site may not be the most advanced way to go about it, but Advance Systems can handle this task for you.
Look For Durability And Expandability
The program that you choose should have the ability to grow with your company over time. It should also be built to last. The last thing anyone wants to do is invest money in something just to have to turn around and do the same thing again later because the program was not big enough or durable enough. Most business owners expect their business to continue to grow. With that growth come more employees. All of your employees will need to have access to the timesheet system you choose for a number of reasons. If the system does not need to be large now, you should want the option for the future.
Save Your Company More Money Over Time
As a business owner, you are always looking for ways to save more money for the business. While you may have to spend money to get a system like this up and running, it is designed to save you more money in the long run in a variety of ways:
- Employees are less likely to cheat the system. Since employees have to clock in on the system with their own login, they cannot get their friends to manually punch their time clock when they are late.
- The systems track to the minute. When employees clock in and out, the system will accurately reflect the time. For example, if they clock in at 8:03, it will say 8:03 and not 8:00. This will save you money over time.
- You will not have to manually figure out time. With punch cards, you likely spend a lot of time manually figuring out hours. An automated system will do this for you.