Employee clock-in software once functioned only to pay people for hours worked. Continual progression of these systems encompass more with time and attendance now focusing on:
- Automating processes for approving time and expenses
- Providing report data for compliance and management
- Matching staffing resources with department demands
Advances reduce errors, improve payroll processing time and give employers peace of mind. Many companies find that deploying a clock-in software solution becomes a one-stop mechanism for effective labor management and employee engagement.
Companies must decide whether an updated time and attendance system is necessary. Here are seven reasons to implement a clock-in solution.
Reason #1: Employee productivity
Paying employees by the hour makes having time tracking software more valuable to the business. Studies show that workers are more productive with monitored work hours. Any company interested in operational improvements accepts the value in tracking how employees spend their workday.
Clock-in software includes functionality to know what tasks employees are working on and how long each task takes to complete.
Reason #2: Reduce payroll costs
Every industry carries personnel expenditures that are a large part of the operational pie. Adding an employee clock-in system helps to drive down some of this cost. For instance, this system reduces clock-creep, where employees clock-in before their scheduled time.
Those extra minutes accrue over time and cost more money than the original budget allows. An employee clock in and out system keeps workers and department costs within the budget.
Reason #3: Eliminate fraud and time clock abuse
Problems masked by manual time systems include buddy punching where one employee clocks in and out for a coworker. A biometric clock in system wipes out that expensive fraud and abuse of company time. Employees report to work without forging time cards. Savings from eliminating this practice is greater than the cost of implementing this advanced software.
The unique fingerprint of each employee matches information in the system. This reduces the cost employers pay for hours employees did not work.
Reason #4: Streamline managerial tasks of hours worked and payroll expenses
Managerial tasks become easier to accomplish with software solutions. Traditional timekeeping systems were housed in the HR department. Little regard was given to accessibility for supervisors and managers who depended on attendance data to cover department needs.
Self-service systems for managers and employees changed this practice. These systems also paved the way for a sophisticated way to utilize time and attendance data to make better management decisions.
Managers access data and view real-time reports. Employees with attendance issues or nearing overtime become readily visible. Department heads have precise information when they need it.
Reason #5: Details of employee attendance and absenteeism
Employee absenteeism remains very expensive for companies lacking proper management. Software tracking clock in and out reveals partial and whole days missed. Implementing this software also highlights time off requests and absentee patterns.
This information provides a foundation for effective management. Supervisors and managers use data for ensuring ample employees work their scheduled shift. Time tracking works for onsite and remote workers with smartphone compatibility.
Schedules and tasks assignments become accurate for management to create effective workplaces.
Reason #6: Track attendance patterns for policy adherence, including discipline and recognition
Attendance patterns provide a snapshot for managers. They can view the employees who fall behind and the ones with a stellar performance.
The same information identifies the best workers. Managers reward top performers to motivate them to continue being effective in their job. Rewards such as gift cards, bonuses or leaving early can encourage productivity and high morale.
Acknowledging employees who use clock-in software properly could motivate other employees to strive for better outcomes.
Reason #7: Create efficient work schedules for adequate coverage
A primary use for work schedules is organizing an effective staff to complete department tasks. This requires matching the workload with adequate coverage. Managers need the schedule to do three things to accomplish this:
- Optimize coverage
- Minimize labor costs
- Maximize employee satisfaction
Lacking one of these three throws any department off balance. Recovering by using an employee clock in system can improve the entire department’s performance. Managers can match skill and availability. Instant updates enables managers to fill empty shifts.
Managing the workforce remains a large expenditure for every company. It is easily manageable with implementation of the right technology. Employee clock-in software offers solutions with cutting edge functionality to support labor expenses.