For over a century, biometrics has been used to identify criminals. Today, this technology is quickly becoming a form of identity verification in nonconventional ways. From mobile banking to smartphone security, society is embracing the need to protect important information.
The workplace is no different, with more companies seeking smarter ways to track time and attendance. Recognizing that this area of business operations can impact profits, many are choosing a fingerprinting method.
This allows companies to positively identify each employee. Doing so eliminates wasteful practices. Through the technology of biometric timekeeping systems, companies now have a solution that saves time and money.
Here, we look at seven benefits that using a fingerprint time clock system provides. Companies that choose to switch from traditional time tracking processes will soon realize it was worth the investment.
1. Clock-in accuracy is improved.
Fingerprint biometrics is the most reliable personalized way of determining an employee’s identity. No two sets of fingerprints are alike. Employees cannot engage in buddy punching because it is impossible to pretend to be someone else.
This clock in system provides distinctive, measurable characteristics that makes it is impossible for employees to steal time. Passwords can be easily shared or replicated. However, the biometric clock invalidates punches that do not match stored data.
Unique biometric identifiers guarantee that employees only clock-in for themselves. This gives managers accurate data for attendance reports. Furthermore, this type of system reduces – and possibly eliminates – costly errors.
2. Internal processes have higher security features.
Businesses that are responsible for securing sensitive data must have solid internal processes. Giving people free access to entering the building is not the best way to ensure data remains safe. Critical information is only as secure as the room in which it is stored.
A time clocking in system that requires fingerprint identification keeps secured information secure. As a convenient security solution, employees are not encumbered with badges or remembering passwords.
The expense of replacing lost badges and ID cards can eat away company profits. Besides, people may forget passwords, making traditional security methods a nuisance to daily operations.
3. Entry points of a building is secured.
Equally important is making sure all entry points of the building is secure. The added layer of security keeps data and everyone who enters the building safe. This includes visitors who may want to maintain privacy, depending on the type of business.
The fingerprint time system ensures employees check-in for themselves. It also helps to keep unwanted visitors from entering the building on false pretenses. For example, an employee who works at a bank might lose her ID badge. If someone found it, they could enter a secured area of the bank without having to prove they are the person to whom the badge was issued.
Biometrics keeps the right people in and the wrong people out. Because of the electronic setup, the system can be placed at every entrance.
4. Fingerprint time clock systems are always available.
Improved synchronization with the Linux operating system makes the latest technology for biometric time clocks consistent. Availability is never in questions because the system uses Dynamic Host Configuration Protocol, or DHCP, for IP addresses.
This delivers remote configuration capabilities so employees can use a web browser to clock in and out. Additionally, time and attendance data is never lost. Stored memory allows employees to enter their arrival and departure during a network outage.
5. Fingerprint time clocks can integrate with other business systems.
Integration with business systems that are important to daily operations is an added convenience. Onsite installation is possible to ensure an easy centralized network interface exists. Other clocking systems like desktop models or proximity clocks can merge with a biometric system.
HR managers can simplify payroll integration with a faster, more accurate processing system. Biometric time clocks track time and attendance in error-free fashion. Supervisors view and approve electronic timesheets.
The interface with outside payroll providers allows supervisors to export the data at the end of every pay period. Automatic calculations ensures the once time-consuming payroll process is completed quickly with up-to-date work hours.
6. Companies can easily expand with a scalable system.
Biometric systems are flexible and easily scalable for companies of every size. If expansion is in the future, this investment grows with it. Whether companies add new locations or more employees at one location, investing in a new system is not necessary. Employees connect to a centralized time tracking system in the office, at home or overseas.
7. An automated workplace functions better with the biometric fingerprint time clock.
Companies are always looking for efficient processes to save on operational and labor costs. Biometric fingerprint time clocks offer these options. Problems with traditional time clock system are eliminated. Employee identification is authenticated at every entry point.
Managers no longer deal with inefficiencies of manual time recording. Instead, companies see real returns with smoother timekeeping processes. Manual processing by payroll clerks and employees over-estimating their time are rife with excessive costs.
The automated platform that comes with fingerprint time clocks help to decrease labor costs. Less time is spent processing payroll. This essential business task becomes easier to complete while eliminating human errors.
Conclusion: Biometric fingerprint time clock and workforce management are the perfect pair.
Companies must consider the benefits of switching from a traditional time tracking method to a fingerprint time clock. Keeping in mind that biometrics has been used effectively in the workplace, it is easy to understand how this technology is beneficial to workforce management.
Misconceptions and confusion persists, despite the reputation of biometric systems. Countering facts with concerns helps to make this an easy choice. Biometrics give employers the ability to capture real-time labor data.
Using a fingerprint time system delivers a secure, safe and accurate way to keep employee attendance records. The broad range of direct and indirect cost benefits allows companies to see a significant reduction in these costs.
Through automated processes and individualized recognition, companies will not lose money or secure data. Employees cannot buddy punch; when they do arrive at work, they can safely enter the building.