After you have implemented a time attendance application solution for your business, you want to look at the various ways in which you can make use of the expanded features of the software so that you can improve the efficiency of your business operations.
A time and attendance application enables you to be able to track your employees work time, whether regular hours or overtime and also help them to optimize the ways in which they use these hours. The application also helps you to be able to keep a running record of your payroll bill and exercise control over it. Whether your business is large or small, here are five things you can do to get the most out of this application.
Implement Clocking in with GPS Restrictions
While the time attendance application solves the problem of employee clocking on site, many employers have an issue with keeping accurate tabs on their employees’ work time when they must work remotely. The time attendance application addresses that issue as well. While it allows employees to clock in remotely via web-based, mobile or other means, it also allows you to set restrictions on the parameters in terms the boundaries within which they are required to work while on site. This allows employers to have the confidence that they are being provided with a full day’s work for a full day’s pay and it eliminates the need for any dispute or doubts over the location.
Fully Utilize the Employee Scheduling Feature
The employee scheduling feature built into the application allows for managers and supervisors to set specific tasks, even with timed deadlines if required, to boost efficiency and to ensure that the work day is fully maximized to boost productivity. This feature also helps to raise efficiency as it also helps managers and supervisors to be able to mobilize staff in the areas where they are needed most and to reduce time wasting. Time wasted also equals money wasted and every business aims to be profitable and minimize financial losses.
Use Leave Management Capabilities to Boost Efficiency
The leave management capabilities of the attendance application helps employees to be able to request time off from work, be it sick leave, departmental or paid vacation leave and be able to have a shorter approval process. With this system in full operation, it allows managers and supervisors to be able to assess the workforce demand for a given period and be able to forward a plan for absences based on the staff complement demands.
They will then be able to make decisions to approve or deny requested leave based on the complete snapshot they are able to see in order to not negatively impact productivity, especially in periods of high demand. This is the ease of oversight which the time attendance application provides. It eliminates the oversight which would usually take place with a paper peddling system.
Fully Utilize Analytical Reports to Aid in Forecasting for Future Financial Savings
The time attendance system is able to provide reports based on work trends of employees, overtime payouts and when those are highest and gives information about when the workflow tends to be heaviest. All of this information aids in the future forecasting and forward planning of the way operations will proceed in order to facilitate more efficient scheduling and implement cost cutting measures.
When employers are able to view the work landscape in this beneficial way, it leads to immediate and long-term savings and enhances development and productivity for the future. This is a must use feature of the time attendance system which will cut overheads related to human resource associated expenses.
Input Health and Safety Regulations and Company Policy for the Benefit of Employees
The time attendance system is so customizable that it has scope for the input of important company and government policies and safety regulations related to the work environment and the way work is to be approached. This will enable employees to clearly be able to see what is required of them and to be able to identify the penalties which will accrue to them or the company if they are found in breach of the regulations and policies.
This is a very important way for companies large or small to be able to save themselves some money as well. When the company and employees are in compliance, they avoid being fined by the government. The company will also avoid large disability payouts or medical bills due to injuries. Of course, for this to work well the company must ensure that there are safety monitors to enforce the regulations, and also use the system to keep track of the locations of employees should emergency situations arise.
These five strategies will boost the benefits you are able to receive from your time attendance application and more importantly experience more efficient use of your financial resources.