Benefits of Attendance Tracking Software
Today’s attendance tracking software is as sleek and sophisticated as employers need it to be. This software works on-site and for remote workers around the world. It offers plentiful customization options and easy-to-use management features.
11 key benefits of bringing in attendance tracking software.
Four Time Clock Features
The first four benefits focus on offering employees a self-service time tracking system to submit and monitor their time from anywhere.
Benefit #1: Employee time clock feature.
Employees can view, submit and track their time on an unlimited basis anytime they need to have access to it. This cuts down on administrative costs and wasted time.
Benefit #2: Desktop reader feature.
This features appeals to in-office employees who access the time clock from their laptop or desktop computers.
Benefit #3: Mobile clocking feature.
The mobile clocking feature gives remote and virtual workers the ability to access all of the same time clock, submission and tracking features as in-office employees.
Benefit #4: Web-based clocking feature.
This feature permits employers to give their employees access to a self-service 24/7 time clock feature without having to download, maintain or update any software on their own servers, improving both system security and remote accessibility.
Two PTO Features
The next two benefits focus on minimizing meeting time and manager-employee interaction for simple, routine request involving scheduling and time off.
Benefit #5: Employees can request days off from within the system.
With this benefit, employees can use the attendance tracking software from any one of the 4 options listed here (time clock, desktop, mobile, web-based) to request time off, including vacation days, annual leave, sick days and other categories. Requests can be made in hours or days.
Benefit #6: Once the employee has submitted a request from within the attendance tracking system, that employee’s manager can view and take action on the request (approve/deny) in a matter of seconds, saving hours of interaction and making it easier to manage a team of employees so the work load is always covered.
Easy Attendance Policy Enforcement
Today’s attendance tracking software can make the formerly burdensome task of managing employee attendance and enforcing policies simple and quick.
Benefit #7: Attendance policies.
With the attendance policies module, human resources and administrative staff is freed from the time-consuming task of tracking planned and unplanned absences and enforcing policies as needed. The software automates this task in compliance with a company’s specific attendance policies.
Self-Service is a Key Benefit
The self-service option is vital for some companies where most or all of the workforce works virtually or remotely.
Benefit #8: Employee self-service.
As mentioned in benefit #4 here, today’s attendance tracking software is designed to automatically adjust to the employer’s needs. As such, the employee self-service module ensures that all employees have equal access to the software and its benefits remotely via a web-based application.
Time Edits are Easy
If an employee needs to edit or adjust the time they have already submitted, this benefit makes it a simple matter of a few mouse clicks.
Benefit #9: Timecard changes.
It has never been easier to view and edit previously submitted hours or days worked. The employee just clicks on the relevant date and edits any type of hours worked – regular, overtime, absences and more. The manager is then alerted of a pending edit and can review it quickly and simply, at which point the employee is alerted of their manager’s action.
Robust & Comprehensive Time Analysis
Productivity hinges on the availability and analysis of real-time attendance data, which this benefit provides.
Benefit #10: Attendance profiling.
Attendance profiling pulls together data from each category of time and attendance, offering a big picture of ordinary time worked, overtime worked, absences recorded, different types of leave taken and more. Trends can be identified, analyzed and acted upon quickly for payroll savings.
Industry Leadership-Level Software Accuracy
Data shows that close to 90 percent of companies considered at the tops of their industries have already brought automated attendance tracking software to their workforce.
Benefit #11: The software is accurate.
Some clients state that attendance tracking software has reduced their payroll costs by 30 percent or greater. There are several key components built into the software to help realize these savings:
– Fast. Instead of ponderous and time consuming forms and interoffice mail routing, it now takes just seconds to submit or edit time and transmit/take action on requests.
– Flexible. Employees can use the web-based portal, text their time, use the desktop or mobile time tracking options or a customized option as their employer desires.
– Overhead savings. Payroll processing can be cut by a week or more. Management’s time is no longer consumed with processing administrative employee requests. Paperless time tracking eliminates the need for expensive office equipment, maintenance and supplies. Anywhere/anytime access ensures companies of any size can fully benefit from use of the software.
One of the best overall features of attendance tracking software is customization. The software can be adopted module by module or in whole as needed. There are many inbuilt security features such as biometric password and fingerprint storage to improve reporting accuracy.
Best of all, for employees and managers who are often on the go, the multitude of access options ensures there is never any excuse for failing to submit accurate time, on time, every time.
