Fingerprint time clock systems are the result of evolving biometric technology. Biometric data refers to unique, measurable human biological or behavioral characteristics that can be used for identification. There are several biometric scanning systems to choose from including facial recognition, voiceprint, retina or iris scans, scans of hand or face geometry, and fingerprint scanning, which is what we’ll be talking about in this article.
Fingerprint scanning is extremely efficient and accurate. Since each of us possesses a unique fingerprint, the use of a fingerprint time clock in the workplace eliminates the opportunity for one employee to “buddy punch” his or her friend onto the work clock which can cause a business to lose a substantial amount of money over time. It also prevents employees from stealing time and wages and can also provide high security level at all entry points of a building by allowing entry only through a fingerprint time clock. Fingerprint scanning also provides a high degree of internal security where verification of access to sensitive documents locked in secure areas is at upmost importance
Human resource professionals often balance implementing new technology with the rights of employers and employees. The biggest question about biometric time clocks is the benefits of embracing the security this time calculating tool offers.
Why Biometrics Makes Good Business Sense
There are at least three scenarios where a fingerprint time clock makes good business sense:
- Improved clock-in accuracy: Requiring employees to clock-in with their finger reduces or eliminates other systems that are fraught with errors. Implementation curbs the practice of employees punching in or swiping a co-worker’s ID when they are not at work.
- Higher security with internal processes: Working at a government facility or business with sensitive documents requires keeping records locked in secure areas. Access to these rooms will be limited to a biometric time clock.
- High-security access to an entire facility: All entry points of a building is limited to a fingerprint time clock. Visitors who value privacy will appreciate the added security level, which keeps people and data safer.
Time and Money Saving Features
There are many compelling features that make a fingerprint time clock worth the investment:
- Constant availability
- Integrate software with current business systems
- Scalable for business growth
The latest biometric time clock has better synchronization through the Linux operating system. Now, it is possible to use DHCP for IP addresses. Remote configuration from a web browser login is also possible.
Information is stored in memory so employees can clock in and out, even during a network outage.
Integration with Business Systems
This fingerprint time clock is one in a series of devices that remain compatible with one another. Onsite installation is easy with a centralized network interface. Clocks work seamlessly with different systems such as smartphones, proximity clocks and desktop models.
The system satisfies company needs for easy expansion. This eliminates the necessity of buying a brand new system to match a growing workforce. Not only does this fingerprint time clock have a capacity for growth, but it also adapts to changing workforce scenarios.
Employees can work from virtually every corner of the world, yet remain connected to a centralized time tracking system. Employees receive individualized information and group communications. In case of an emergency, managers know how many employees are working.
Companies of all sizes require distributed systems for time clock and related HRIS. Customers want options to run software modules. Having access via the Internet and onsite, while security controls and time clock systems connect to seamlessly communicate information is crucial.
The answer is found in the Mitrefinch Proximity/Swipe Card system. Easy to interface with an existing system, companies are not hit with a huge expense. This system understands and adapts to changing needs.
Employees can work online or offline under certain conditions. This proximity time clock allows employees to continue to clock in and out. Ease of use and simple remote configuration from anywhere in the world makes this system a compelling choice for time and attendance management.
Technology is literally changing at the speed of light. Companies have freedom with a web-based clock-in system in a centralized location. Employees can check in at an offsite facility or from their desk with a distributed web login.
Benefits of having a centralized checkpoint for all workforce segments include:
- Employees cannot check-in for each other.
- Managers can see which employees are onsite at all times.
- Allow employees to directly check-in via a web check-in system
- Up-to-the-minute reporting capabilities
- Distributed check-in with company issued mobile equipment such as a smartphone or tablet
- Send individualized and group messages
- Scheduled reports for statistic tracking
Mobile Phone Clocking
Time and attendance capabilities are literally in the palm of employees’ hands with the Mobile Phone Clocking system from Mitrefinch. Employees can track their time anywhere, whether they are traveling on the road, working from home or filling in at a different worksite.
Information that is instantly transferred to the main time tracking system can be viewed, analyzed and printed. An employee mode and supervisor mode controls who has access to different pieces of data and functions.
Employee mode comes with the ability to check in and out for work shifts. They can also submit electronic leave requests. Supervisor mode gives management multiple functions such as clocking in or out an individual employee or group of employees.
USB Fingerprint Reader
HR can automate their workplace with a biometric fingerprint time clock solution. Lumidigm® M-Series Technology has entered company space to help authenticate employee access from remote locations. Security is enhanced with a portable USB fingerprint reader to eliminate problems often connected to traditional time clock systems.
This is what an automated workplace looks like with the benefits of this dynamic technology:
- Secure access from remote locations
- Flexible shift scheduling
- Portable authentication system
- Access control features onsite and in databases
- Eliminate inefficient manual time recording practices
- Streamline login processes
- Finger sensors to reliably capture biometric data
Overall, incorporating a fingerprint scanning system offers numerous benefits to a business including:
Elimination of time theft — Time theft in the workplace occurs when an employee accepts pay from their employer for work that they have not actually done, or for time they have not actually put into their work. There are several ways employees steal time and wages from their employers. These include “budding punching,” which we’ll talk more about below, or misrepresenting how much time they worked. This is rather easy to do if an employee’s time is tracked on paper or if employees type their time into a program which can easily be adjusted. Other ways to steal time include extended breaks, excessive personal time, spending time browsing the Internet, or mobile workers who might pull over somewhere and sit in their vehicle, visit a coffee shop, or simply go home until the end of their shift.
Elimination of buddy punching — A primary benefit of using a biometric time clock is to eliminate “buddy punching” in which an employee clocks in or out for another’s shift. For example, employee #1 is running late or has not arrived to work at the scheduled time, so he or she asks employee #2 to clock in for them, in the hopes that the manager or supervisor on duty won’t notice the late arrival. There are more extreme cases where employees use buddy punching to take entire days off work or accrue extra overtime. All-in-all, it costs businesses around the world billions of dollars annually. Many companies have come to rely on security cameras, barcode swipe cards, or personal identification numbers to prevent employee time theft, but these methods are not as effective as biometrics, which provides an unmistakable personal identifier based on unique physical traits. Web based biometric clocks are extremely simple systems to set up and use and allow employees to “punch” in and out from a time clock, web browser, or even a mobile phone.
Accurate Payroll Processing — Accurate payroll processing is a critical part of any business and the use of fingerprint time clocks for workforce management has a direct impact on the efficient processing of payroll. In many organizations, fingerprint—or biometric—time clocks directly upload attendance data to payroll processing software within minutes, thereby streamlining their payroll processing. Biometric technology tracks employee time and attendance and prevents time theft issues such as late arrivals, early departures, missed days, and unauthorized overtime.
Increased Productivity and ROI — A fingerprint time clock eliminates the need to manually collect time and attendance records which can be a drain on resources. In addition, a biometric time clock allows business owners to track time sheets and entire employment histories with the press of a button. This reduces the amount of time it takes to track employee hours and generates quick reports on overall attendance data. Biometrics also eliminates the practice of keeping manual time and attendance records and making sure an employee is where he or she is supposed to be when he or she is supposed to be there. Plus, it decreases staffing overhead and provides accurate labor data to the payroll system to effectively manage business operations. This helps to increase productivity, frees up resources, and allows managers and supervisors to concentrate on core job responsibilities. When all is accounted for it means a healthier and stronger return-on-investment (ROI).
Biometric fingerprint time clocks have arrived at the perfect time as human resource departments, supervisors and managers—especially those in larger companies—are overwhelmed with the tedious tasks of tracking employees’ work hours. A biometric time clock brings efficiency to the workplace by providing an unparalleled ability to quickly and accurately capture real-time workforce data thereby minimizing labor costs while maximizing productivity and profits. Considering the many benefits to implementing a biometric employee time and attendance system, employers have every reason to fully embrace today’s state-of-the-art fingerprint time clocks