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A Manager’s Guide to Efficient Schedule Management

Published: November 15, 2016

Whether it is a huge conglomerate or a small-to-medium business enterprise, a production site or an office environment, the primary level planning operations, as in sorting out regular tasks and work planning with a constant pressure to maximize efficiency and productivity, is the ultimate ground that sets the base for the overall organizational growth and progress. An organization cannot compete in the industry, in a pool of competitors and substitutes, if it fails to ace its primary-level and grass-roots tasks.

Regular work planning involves a smooth and efficient work distribution, time scheduling, and allocating tasks to employees as per their skill set and expertise. This requires the supervisors and managers to align the organizational goals with time, work and employee allocations, and create rosters entailing each employee’s tasks. However, many rosters fail to meet their objectives in practical aspects. Here are some smart tips and techniques for managers for efficient work planning and to create excellent, practical, and result-oriented work rosters for your employees.

Role Rostering over Employee Rostering

Rather than assigning work against each employee’s name in the list, a better approach to efficient roster planning is to make the work or tasks at hand the primary variable. Sort out the tasks, prioritize the in the order of importance, and then assign them to the employee who is well-versed in that particular area to ensure that the task is completed on time and with optimum efficiency. This way, you will never have to fear a fast approaching deadline and all tasks will make it to completion prior to the expected time.

Automate Your Scheduling Tasks

Organizations seeking to improve their pace of growth and expand their areas of operations should automate, integrate, and mechanize their essential tasks that need to be performed on a daily basis. Just like time and attendance recording, work planning and roster management too can be automated through TMS.

The tech-driven acumen of these applications gets the job done with an efficiency that is far superior to the manual multi-tasking capabilities. It also keeps the work planning and related information updated, and issues notifications related to the status of the task.

Prioritize Your Shifts

You need to figure out the peak workload times, the frequency of operations, and the workforce required to complete the day’s goals. Understanding the dynamics of working shifts is essential to formulate better schedules and to sustain and increase your efficiency.

Engage Employees in Planning Function

Take your teams and employees on board and delegate a little control to each employee in their particular job domain. This invokes a sense of responsibility in employees, making it a point for them to look after and complete their assigned tasks with optimum efficiency and in a timely manner.

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